Talent Acquisition Operations Lead

Avid Bioservices•Tustin, CA

70d•$93,000 - $124,000

About The Position

Looking to join a passionate team dedicated to developing and manufacturing life-saving biopharmaceuticals? Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of our clients and improve patient outcomes. Your Role: The Talent Acquisition Operations Lead is responsible for building, optimizing, and managing the operational backbone of the Talent Acquisition function. This role ensures the recruiting engine runs with consistency, efficiency, compliance, and speed—supporting high‑volume hiring and enterprise‑wide growth. This position is both strategic and hands‑on: managing recruiting systems, reporting, workflow design, vendor coordination, and operational excellence across all stages of the talent lifecycle.

Requirements

4+ years of experience in Talent Acquisition operations, recruiting coordination, or TA program management.
Experience with ATS administration (Jobvite, Greenhouse, ADP, HRIS or similar).
Strong understanding of recruiting workflows, compliance requirements, and documentation standards.
High proficiency in data reporting, building dashboards, and leveraging insights to improve processes.
Experience supporting high‑volume hiring, especially in biotech, pharma, CDMO, or advanced manufacturing.

Nice To Haves

Experience supporting California compliance, including wage transparency, offer documentation, and hiring record requirements.
Prior involvement in university recruiting operations, early talent programs, or large‑scale onboarding coordination.
Strong project management capability with the ability to coordinate cross‑functional initiatives.
Familiarity with GMP environments and scientific/technical hiring workflows.

Responsibilities

Recruiting Systems, Tools & Process Ownership
Own and administer the ATS, ensuring accuracy of requisitions, workflows, recruiting dashboards, and compliance tracking.
Implement and optimize recruiting processes, SOPs, intake forms, hiring workflow steps, and data integrity standards.
Partner with People Operations on integrations between ATS, HRIS (ADP), onboarding, and document workflows.
Maintain job description libraries, posting templates, and recruiting documentation.
TA Operations, Coordination & Quality Control
Oversee scheduling workflows, interview coordination processes, and communication templates to ensure consistency and candidate experience excellence.
Conduct quality audits to ensure compliance with internal policies, California labor regulations, wage transparency standards, and record‑keeping requirements.
Monitor hiring funnels and identify operational bottlenecks; drive solutions that increase speed without sacrificing quality.
Data, Analytics & Reporting
Build, maintain, and publish weekly and monthly Talent Acquisition dashboards (time‑to‑fill, funnel metrics, compliance reports, aging reqs, hiring manager activity, agency performance).
Provide insights and recommendations to People leadership based on hiring trends, recruiter productivity, and headcount progress.
Ensure the recruiting function adheres to data accuracy, audit readiness, and regulatory reporting standards.
High‑Volume Hiring Support & Workforce Scaling
Enable the recruitment team with tools, process guides, templates, and resources to support aggressive hiring goals (e.g., 100+ hires per quarter).
Support hiring blitzes, open‑house events, university recruiting cycles, and rapid scaling initiatives.
Design workflows and resource models that support sustained high‑volume hiring in a GMP‑regulated CDMO environment.
Agency, Vendor & Technology Management
Serve as primary operational point‑of‑contact for external recruiting agencies, job boards, recruitment software vendors, and assessment partners.
Track vendor performance, utilization, spend, and ROI; recommend improvements or alternatives.
Ensure external partners align with recruiting processes, compensation guidance, and compliance requirements.
Candidate Experience & Employer Brand Ops
Oversee standardized communication touchpoints, scheduling protocols, and feedback loops to maintain a consistent candidate experience.
Manage operational components of employer branding: job boards, posting distribution, career page content updates, and branding templates.