Talent Acquisition Coordinator

Day's Jewelers•Waterville, ME

About The Position

The Talent Acquisition Coordinator is a key ambassador of Day’s Jewelers culture and values. This role partners with the Vice President of Human Resources and management to attract, hire, and welcome exceptional people who share our commitment to excellence and community. From sourcing, interviewing and coordinating onboarding, this position shapes a candidate’s first impression of Day’s and ensures every new team member feels connected, informed, and valued from the start. The ideal candidate thrives in a dynamic environment, balancing creativity with organization and people skills with strategy. They bring initiative, curiosity, and heart to their work, seeing each hire as an opportunity to strengthen our culture of respect, teamwork, and shared ownership. At Day’s, we believe our success begins with our people. Each new hire is more than a position filled; it is a relationship built on trust, integrity, and purpose.

Requirements

Demonstrates professionalism and strong interpersonal skills when engaging with candidates and employees at all levels.
Understanding of basic HR compliance requirements (I-9s, FLSA, FMLA, state leave laws, ADA accommodations).
Communicates effectively, both in writing and verbally, with a strong sense of customer service and a positive, can-do attitude.
Thrives in a fast-paced environment with excellent planning, organization, and time management skills.
Continuously seeks and implements process improvements to enhance efficiency and results.
Collaborates effectively in team settings, contributing to a supportive and productive work environment.
Exercises the highest level of discretion, confidentiality, and ethical conduct.
Applies strategic thinking to align recruitment and HR initiatives with organizational goals.
Prioritizes candidate experience and relationship management to strengthen the company’s brand and trust.
Demonstrates adaptability and innovation by embracing new tools and creative approaches to attract talent.
Promotes cultural competence and inclusion by fostering diverse pipelines and equitable hiring practices.

Nice To Haves

Bachelor’s degree in Business Management, Human Resources, Organizational Development, or a related field preferred; equivalent experience and demonstrated skills will be fully considered in place of a degree.
Three to five years of experience in full-cycle recruiting within a corporate or fast-paced environment preferred; candidates with transferable skills and a strong interest in learning will be trained.
Working knowledge of recruitment and interviewing techniques, along with an understanding of federal and state employment laws.
Demonstrated business acumen and resourcefulness in identifying and engaging top talent through various sourcing channels.
Proven ability to thrive in a dynamic environment where talent acquisition plays a key strategic role.
Familiarity with HRIS systems, particularly recruiting, and onboarding modules, preferred; training will be provided for the right candidate.
A growth mindset, curiosity, and commitment to learning are valued as much as formal experience, what matters most is a willingness to grow with our team and contribute to our mission.

Responsibilities

Partners with hiring managers to manage all stages of recruitment, from intake to onboarding, ensuring an efficient and engaging candidate experience.
Designs and posts job advertisements, sources and networks with candidates, and conducts interviews across multiple platforms.
Partners with applicant sourcing platforms to ensure optimal visibility of job postings and attract high-quality applicants.
Leverages social media, job boards, and referral programs to build strong talent pipelines.
Builds lasting relationships with candidates and hiring managers, serving as a trusted partner and mentor throughout the process.
Maintains the applicant tracking system, generates recruiting metrics, and applies data insights to improve hiring outcomes.
Partners with marketing to strengthen employer branding through social media, career pages, and community outreach.
Conducts professional reference checks to ensure alignment of values, skills, and cultural fit.
Drives HR and talent acquisition projects that enhance efficiency, engagement, and innovation.
Coordinates and facilitates onboarding to ensure a smooth, engaging transition from candidate to employee.
Prepares materials, schedules orientations, and partners with hiring managers to complete all pre-employment and onboarding steps, creating a positive and well-organized new-hire experience.
Continuously improves onboarding programs through new hire feedback and stay interviews, driving greater engagement, efficiency, and consistency across departments.
Reviews and recommend updates to company wide job requirements, competencies, and descriptions, to ensure alignment with organizational goals and industry standards.
Maintains, makes recommendations, and updates HR policies, procedures and employee handbook to ensure compliance, consistency, and clarity across the organization.
Help facilitate employee engagement programs and recognition initiatives.
Prepares clear, organized reports for leadership that highlight workforce trends and engagement insights.
Promotes a safe and compliant workplace by coordinating safety training, maintaining regulatory documentation, supporting adherence to OSHA and state guidelines, and leading internal safety audits to identify opportunities for improvement and ensure consistency across locations.
Serves as backup to the Payroll and Benefits Coordinator as needed.
Monitors HR budget expenditures to ensure fiscal responsibility and alignment with departmental goals.
Upholds all Federal and State compliance standards.
Partners with leaders to strengthen communication, reinforce company values, and build cohesive, high-performing teams through shared ownership and accountability.
Promotes a culture of engagement and respect by fostering open communication and trust across all levels.
Build strong, positive relationships with employees to support connection, belonging, and overall workplace well-being.
Manages and maintains accurate, confidential employee records through the HRIS, ensuring compliance with federal and state regulations.
Leverages technology to streamline digital filing of employee records, retrieval, and retention systems for efficiency and accuracy.
Conducts periodic audits to ensure data integrity, compliance, and continuous process improvement.
Safeguards sensitive employee information through strong data privacy, confidentiality, and security practices.