Talent Acquisition Coordinator

The Bergaila Companies•Houston, TX

16h•$35•Hybrid

About The Position

Overview We put the unity in "opport unity ." Opportunity Snapshot: Compensation: $35.00/hour Locations: Houston, TX Assignment Duration: 6 months + Work Schedule: 9/80 - hybrid - Tues-Thurs in-office Benefits: Comprehensive insurance with 401(k), Holidays and PTO Responsibilities Partner closely with Sourcers, Recruiters and Hiring Managers to manage end to end requisition administration, including assisting with job postings, candidate status tracking, and interview logistics and invoice processing Schedule high volume, complex interview processes (virtual, phone, and onsite), coordinating across multiple calendars, time zones, and stakeholder groups Coordinate candidate travel, accommodations, interview day logistics, expense tracking, and reimbursements Prepare and distribute interview schedules, interview guides, and candidate materials in advance of interviews Partner with sourcers and recruiters to facilitate post interview debriefs, collect interview feedback, and ensure timely candidate dispositioning Serve as one of the primary points of contact for candidates, delivering a professional, timely, and engaging experience. Provide proactive communication and status updates to candidates throughout the hiring process Host and greet candidates during onsite interviews when applicable Partner with the sourcers and recruiters to maintain accurate and compliant candidate and requisition data within the Applicant Tracking System (Workday) Post roles internally and externally and configure screening questions as requested Track offers, interview documentation, and hiring approvals in the ATS Ensure recruiting activities comply with applicable employment laws, data privacy standards, and company policies Run and maintain recruiting reports to support recruiter productivity, pipeline health, and hiring outcomes Audit ATS and HR system data for accuracy and completeness; identify discrepancies and recommend corrective actions Utilize Excel (pivot tables, formulas, lookups, charts) to analyze recruiting and staffing data Partner with HR Analytics or HRIS teams as needed on dashboards and recurring reporting Collaborate with HR Operations and Onboarding to support pre employment processes including background checks, drug screens, and reference checks. Assist with onboarding coordination, and new hire readiness with HR, IT, and Payroll as needed Provide support with recruiting events, career fairs, university recruiting, and internal hiring initiatives. Provide support to University Relations Coordinator(s) or Recruiting Operations team members during peak hiring periods Qualifications Bachelor’s degree in Human Resources or related field preferred Minimum Education High School Diploma or GED 3+ years of experience in recruiting coordination, HR operations, or talent acquisition support within a corporate environment Proficiency in Microsoft Office (Advanced Excel, Outlook, Word, PowerPoint) Experience working with an Applicant Tracking System, preferably Workday Demonstrated ability to manage multiple priorities in a high volume, fast paced environment Exposure to recruiting analytics, reporting, or workforce data Prior experience supporting corporate, professional, or campus recruiting programs Familiarity with compliance, audit processes, or regulated environments Experience supporting hybrid or geographically distributed hiring teams Strong customer service mindset with the ability to interact professionally with candidates, executives, and cross functional partners Minimum Education High School Diploma or GED The Bergaila Way: The Bergaila Companies is a nationally recognized leader in providing staffing services to all sectors of the energy industry. We continually focus on partnering with talented professionals, engineering the perfect fit between our clients and employees. Choosing a career path with Bergaila grants you immediate access to nationally recognized organizations we partner with. Bergaila consistently attracts and retains its Employees with our dedicated internal service team, top tier benefits programs for contractors and their families, and commitment to place you in the desired career of your choice. Client Overview: Our Client is a global international energy exploration and production company and one of the largest oil producers in the United States. Founded in 1920, our client’s technical expertise and proven ability to deliver lasting results are the hallmark of their international success. While manufacturing the building blocks for life-enhancing products, our client utilizes leading edge technologies that grow their business and simultaneously help to advance a lower-carbon world.

Requirements

Minimum Education High School Diploma or GED
3+ years of experience in recruiting coordination, HR operations, or talent acquisition support within a corporate environment
Proficiency in Microsoft Office (Advanced Excel, Outlook, Word, PowerPoint)
Experience working with an Applicant Tracking System, preferably Workday
Demonstrated ability to manage multiple priorities in a high volume, fast paced environment
Exposure to recruiting analytics, reporting, or workforce data
Prior experience supporting corporate, professional, or campus recruiting programs
Familiarity with compliance, audit processes, or regulated environments
Experience supporting hybrid or geographically distributed hiring teams
Strong customer service mindset with the ability to interact professionally with candidates, executives, and cross functional partners
Minimum Education High School Diploma or GED

Nice To Haves

Bachelor’s degree in Human Resources or related field preferred

Responsibilities

Partner closely with Sourcers, Recruiters and Hiring Managers to manage end to end requisition administration, including assisting with job postings, candidate status tracking, and interview logistics and invoice processing
Schedule high volume, complex interview processes (virtual, phone, and onsite), coordinating across multiple calendars, time zones, and stakeholder groups
Coordinate candidate travel, accommodations, interview day logistics, expense tracking, and reimbursements
Prepare and distribute interview schedules, interview guides, and candidate materials in advance of interviews
Partner with sourcers and recruiters to facilitate post interview debriefs, collect interview feedback, and ensure timely candidate dispositioning
Serve as one of the primary points of contact for candidates, delivering a professional, timely, and engaging experience.
Provide proactive communication and status updates to candidates throughout the hiring process
Host and greet candidates during onsite interviews when applicable
Partner with the sourcers and recruiters to maintain accurate and compliant candidate and requisition data within the Applicant Tracking System (Workday)
Post roles internally and externally and configure screening questions as requested
Track offers, interview documentation, and hiring approvals in the ATS
Ensure recruiting activities comply with applicable employment laws, data privacy standards, and company policies
Run and maintain recruiting reports to support recruiter productivity, pipeline health, and hiring outcomes
Audit ATS and HR system data for accuracy and completeness; identify discrepancies and recommend corrective actions
Utilize Excel (pivot tables, formulas, lookups, charts) to analyze recruiting and staffing data
Partner with HR Analytics or HRIS teams as needed on dashboards and recurring reporting
Collaborate with HR Operations and Onboarding to support pre employment processes including background checks, drug screens, and reference checks.
Assist with onboarding coordination, and new hire readiness with HR, IT, and Payroll as needed
Provide support with recruiting events, career fairs, university recruiting, and internal hiring initiatives.
Provide support to University Relations Coordinator(s) or Recruiting Operations team members during peak hiring periods