Talent Acquisition Coordinator

Avispa Technology•Redwood City, CA

1d•$40 - $40•Hybrid

About The Position

A leading medical institution is seeking a Talent Acquisition Coordinator to ensure an organized, efficient, and welcoming hiring process, helping create a positive and seamless experience for both candidates and hiring teams.

Requirements

2+ years of relevant experience.
A bachelor’s degree or an Associate Degree with 4 years of experience.
Experience with coordinating Zoom and on-site interviews.
Talent Acquisition Coordination experience at a large company.
Proficiency with applicant tracking systems and standard productivity tools (Google Workspace and Microsoft Office).
Working knowledge of state and federal employment laws, including affirmative action and equal employment opportunity requirements.
Ability to support multiple recruiters and 30+ requisitions at any given time.

Responsibilities

Support recruiters and hiring managers with day-to-day coordination and scheduling of interviews, phone screens, and recruiting activities.
Maintain clear, timely communication with candidates, recruiters, and hiring managers to ensure a smooth and organized hiring process.
Serve as the primary point of contact for candidates, guiding them through onsite or virtual interviews and ensuring a positive experience.
Coordinate candidate travel and accommodations when required.
Maintain accurate candidate records and data integrity within the Applicant Tracking System (ATS).
Schedule post-interview debriefs and prepare evaluation materials to support structured, equitable hiring decisions.
Curate interview guides, evaluation forms, and related materials to ensure consistency across hiring processes.
Collect, track, and consolidate interview feedback to support effective hiring manager decision-making.
Complete weekly, monthly, and ad hoc recruiting reports and metrics.
Facilitate reference checks using Checkster or similar tools.