Talent Acquisition Coordinator
About The Position
The Recruiting Coordinator – Exempt Hiring is responsible for delivering a seamless, compliant, and high-touch candidate and hiring manager experience throughout the recruiting lifecycle. This role supports corporate functions (IT, Finance, Accounting, HR), Sales, Field Leadership, and other exempt-level roles across the U.S. and Canada. This position plays a critical role in interview logistics, ATS accuracy, offer execution, background screening coordination, and candidate communications—ensuring process discipline, data integrity, and strong stakeholder alignment in a fast-paced, PE-backed environment.
Requirements
- 3+ years of recruiting coordination or HR operations experience supporting exempt or professional hiring.
- Experience working within an ATS (SmartRecruiters, Workday, iCIMS, etc.).
- Strong organizational and calendar management skills.
- High attention to detail and documentation accuracy.
- Ability to operate effectively in a fast-paced, growth-oriented environment.
- Professional communication skills (written and verbal).
Nice To Haves
- Experience supporting leadership or executive searches.
- Experience in multi-site or operationally complex organizations.
- Familiarity with background screening processes and compliance requirements.
- Exposure to AI-enabled recruiting tools (e.g., Paradox or similar technologies).
- Experience in private equity–backed or high-growth environments.
Responsibilities
- Interview & Candidate Experience Management
- Coordinate complex interview scheduling (virtual and onsite) across multiple time zones and senior stakeholders.
- Manage executive-level calendar alignment with professionalism and discretion.
- Serve as the primary point of contact for candidates throughout the interview process.
- Ensure timely, high-quality candidate communications that reflect AWP’s employer brand.
- ATS & Process Excellence
- Maintain data integrity in SmartRecruiters ensuring accurate dispositioning and compliance documentation.
- Track candidate progression against SLAs and time-to-fill targets.
- Partner with recruiters to ensure requisition hygiene, status accuracy, and reporting reliability.
- Support requisition intake logistics and interview debrief documentation.
- Offer & Pre-Employment Administration
- Draft and route offer letters for approval.
- Coordinate background checks, employment verifications, and other pre-employment requirements.
- Monitor completion timelines and escalate issues proactively.
- Partner with HR and onboarding teams to ensure smooth transition from offer to start.
- Stakeholder & Recruiter Support
- Support Senior Recruiters managing exempt and leadership searches.
- Provide hiring managers with process guidance and timeline transparency.
- Maintain high standards of confidentiality when supporting executive-level roles.
- Identify process improvement opportunities to increase speed, reduce friction, and elevate experience.
- Metrics & Continuous Improvement
- Monitor interview scheduling cycle time and offer turnaround SLAs.
- Support reporting needs for weekly TA leadership reviews.
- Contribute to workflow optimization and automation initiatives (e.g., AI scheduling tools, standardized templates).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
