TALENT ACQUISITION COORDINATOR

IVI America•Basking Ridge, NJ

7h•Hybrid

About The Position

The Talent Acquisition Coordinator plays a vital support role in fueling our organization's growth by providing essential administrative infrastructure, sourcing high-quality candidates, and cultivating community relationships that strengthen our employer brand. This individual keeps our four Recruiters organized and moving — managing the operational backbone of our recruiting function while also contributing to pipeline development and community engagement. In a mission-driven fertility and reproductive medicine environment, every hire matters: this role helps connect compassionate professionals to life-changing work.

Requirements

3+ years of experience in talent acquisition, recruiting coordination, human resources, or community outreach
Demonstrated experience sourcing candidates through LinkedIn, Indeed, or similar platforms
Strong organizational skills with the ability to manage multiple priorities simultaneously
High level of attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and comfort with ATS/HRIS platforms
High degree of professionalism, discretion, and candidate-centric approach
Knowledge of Microsoft Office Suites (Word, PowerPoint, Excel, Teams)

Nice To Haves

Experience in healthcare, clinical, or specialty medicine recruiting environments
Familiarity with fertility, reproductive endocrinology, or women's health a plus
Experience with high-volume, multi-site recruiting support
Bilingual (English/Spanish) a plus
Previous experience using ATS systems

Responsibilities

Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS); serve as ATS administrator for the TA team
Schedule interviews, coordinate panel logistics, and assist with candidate communications on behalf of four Recruiters
Assist with managing job postings end-to-end — writing, formatting, publishing, refreshing, and closing listings across all platforms
Track offer letter status, background check timelines, pre-hire documentation, and new hire paperwork completion
Prepare weekly and monthly recruiting metrics reports (time-to-fill, pipeline volume, source-of-hire, open req status) for the TA team and CHRO
Coordinate pre-onboarding tasks including I-9 verification scheduling, system access requests, and new hire orientation logistics
Own the Recruiters' calendars for interview scheduling during high-volume periods
Support compliance documentation including licensure tracking, credentialing coordination, and audit-ready record keeping
Assist in proactively sourcing candidates for clinical, administrative, and operational roles across 60+ locations using LinkedIn Recruiter, Indeed, niche healthcare job boards, and ATS tools
Build and maintain warm pipelines of qualified candidates segmented by role type (RN, embryologist, MA, front desk, operations, etc.)
Execute Boolean and keyword search strategies to identify passive candidates
Assist in conducting initial resume screenings to qualify candidates before handoff to Recruiters
Support a steady flow of pre-qualified candidates into each Recruiter's active pipeline weekly
Represent the organization at job fairs, community events, nursing school career days, and professional association events
Build and maintain relationships with nursing programs, medical assistant schools, and allied health training programs
Manage the organization's social media presence on LinkedIn and Indeed for recruiting purposes, including posting jobs, engaging followers, and sharing employer brand content
Support development of candidate-facing content that reflects the organization's mission in reproductive medicine
Develop referral partnerships within local communities near clinic locations