Talent Acquisition Coordinator
About The Position
Our Talent Acquisition Team is looking to add a full-time Coordinator to support the team in the coordination of all aspects of the pre-employment and onboarding functions including scheduling interviews, background check submittals, drug test coordination, upkeep of personnel files, and onboarding into our HRIS system. This is a great opportunity for someone who has administrative experience. The successful candidate will have a strong sense of urgency, a keen attention to detail, and be solutions focused. At all times this position ensures excellent candidate and team member experience. This role follows a hybrid schedule with three (3) in-office days per week. Applicants should reside within a reasonable commuting distance of the Norwood, Massachusetts office. Relocation support is not provided.
Requirements
- High school diploma or equivalent required; associate degree or higher preferred.
- Fluency in English required; bilingual skills in Portuguese, Spanish, or Haitian Creole preferred.
- Minimum of two (2) years of progressively responsible administrative, recruiting coordination, or HR support experience required.
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint required.
- Ability to work under general supervision while managing multiple priorities and deadlines.
- Strong attention to detail and follow-through with excellent organizational, analytical, and problem-solving skills.
- Strong communication skills and ability to cultivate a collaborative team environment
- Ability to handle sensitive and confidential information with discretion and professionalism.
Nice To Haves
- Experience supporting recruitment, onboarding, or pre-employment processes preferred.
- Experience working with applicant tracking systems (ATS) or HR information systems preferred.
Responsibilities
- Assist recruiters with scheduling panel interviews, sourcing candidates, and preparing for hiring events.
- Administer the full pre-employment process for offered candidates, including scheduling and preparing all required pre-employment and new hire documentation.
- Maintain recruitment and onboarding data to ensure accurate, compliant, and timely management of applicant records, background screenings, drug testing, payroll submissions, and I-9 documentation.
- Review background check and drug screening results and escalate issues as necessary.
- Schedule and conduct new hire onboarding and assist with coordinating the conversion of temporary employees to permanent roles.
- Support recruitment marketing initiatives by assisting with employer branding efforts, including social media content and recruiting collateral.
- Coordinate and process temporary employee requests, status changes, and terminations in collaboration with cross-functional teams.
- Maintain and update user access and permissions within the applicant tracking system to ensure data integrity, security, and compliance.
- Coordinate and distribute recruitment, onboarding, and employee engagement surveys; track responses and assist with reporting as needed.
- Support Talent Advisors with data entry, document management, interview scheduling, and audit preparation to ensure SQF compliance.
- Prepare and maintain employee records in compliance with applicable legal and regulatory requirements.
- Maintain a centralized repository of HR forms, handbooks, policies, and employee-facing documents.
- Perform other related administrative and recruiting support duties as assigned to support overall talent acquisition operations.
Benefits
- Enjoy top-tier Medical, Dental, Vision coverage.
- Pamper your furry friends with Pet Insurance.
- Stay fit with our Wellness Plan and Free Gym Access.
- Boost your skills with Employee Tuition Reimbursement.
- Unlock endless opportunities with College Scholarship for dependents.
- Reap the Rewards of Our Bonus Program Available to Our Salary and Hourly Employees.
- Receive a Generous 401k Company Match.
- Take advantage of Competitive Paid Time Off.
- Elevate Your Safety Net with Company-Sponsored Life Insurance Coverage.
- Receive Relocation Assistance for a Smooth Transition.
- Earn Rewards through our Employee Bonus Referral Program.
- Elevate Your Workplace Experience with Community Impact Opportunities.
- Celebrate Together with Employee Appreciation BBQs, Happy Hours, Birthdays, & More!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
