Talent Acquisition Assistant

University of South Carolina•Columbia, SC

51d•Onsite

About The Position

Are you an organized, detail-oriented professional with a passion for people and purpose? The Office of Talent Acquisition at the University of South Carolina is seeking a creative, goal-oriented individual to play a vital role in supporting our recruitment efforts and helping us attract top talent to our vibrant university community. In this position, you'll be at the heart of our institution, working alongside a dedicated team of HR professionals who are committed to excellence, collaboration, and service. You'll provide essential administrative and customer service support that helps keep our operations running smoothly and our candidates and employees well cared for. What You'll Do: Serve as a welcoming first point of contact for visitors and callers to the HR suite, including Talent Acquisition and Employee Relations. Manage communications - emails, phone calls, and inquiries - with professionalism and efficiency. Support applicants with the online application process and assist other customers as needed. Maintain accurate records, schedules, and meeting logistics. Oversee office supplies and help resolve day-to-day operational needs. Perform key administrative duties within PeopleAdmin ATS, such as posting positions and reactivating applications. Contribute to ongoing initiatives, including the dissemination of underutilization letters to hiring managers. What We're Looking For: A proactive, detail-oriented multitasker who thrives in a fast-paced, team-driven environment. Excellent communication and interpersonal skills. A problem solver with a positive attitude and a passion for supporting others. Why Join USC? At the University of South Carolina, you'll be surrounded by some of the brightest minds and most accomplished professionals in higher education. Our community fosters innovation, growth, and collaboration. We're proud to be recognized by Forbes as one of America's Best Employers and named a Best Place to Work - because here, people matter. Join us in shaping the future of talent at USC. Apply today and be part of something extraordinary.

Requirements

Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.
A proactive, detail-oriented multitasker who thrives in a fast-paced, team-driven environment.
Excellent communication and interpersonal skills.
A problem solver with a positive attitude and a passion for supporting others.
Proficiency in the use of Microsoft Office Software (Word, Excel, Access, and Outlook).
Knowledge of principles and practices of human resource management.
Knowledge of the policies and procedures of the program area of assignment and of agency policies and procedures.
Ability to establish and maintain effective working relationships.
Ability to make and communicate decisions.
Ability to analyze data and present ideas effectively.
Ability to communicate effectively.
Ability to recognize needs and resources and to recommend and communicate solutions effectively.
Excellent verbal and written communications skills and creative problem-solving skills necessary.

Nice To Haves

Higher Education experience
Human Resources experience
Experience with Applicant Tracking Systems

Responsibilities

Provide assistance and administrative support for the Office of Talent Acquisition
Be a point of contact to assist employees, customers, HR contacts, and college/divisions, and other campuses
Assist customers with application issues in person and over the phone
Serve at the front desk greeting customers and answer all incoming calls and in-person inquiries for the Office of Talent Acquisition and Employee Relations Suite.
Manage multiple email accounts and forward emails to the appropriate parties.
Organize office and assist associates
Sort and distribute communications in a timely manner
Create and update records ensuring accuracy and validity of information
Schedule and plan meetings and appointments
Monitor level of supplies and handle shortages
Resolve office-related malfunctions and respond to requests or issues
Maintain trusting relationships with customers and colleagues
Perform duties in the PeopleAdmin ATS such as posting positions, closing positions, and reactivating applications
Assist with the dissemination of the underutilization letters to hiring managers
Perform other duties as assigned.
Assist with special projects and assignments for the Office of Talent Acquisition and Employee Relations.