Surgical Scheduling Coord

Brown Medicine•Providence, RI

16h•Onsite

About The Position

The Surgical Scheduling Coordinator reports to the Ambulatory Clinical Manager and/or Practice Manager and performs a variety of surgical scheduling duties with multiple hospital operating rooms, medical admissions and pre-admission testing (PAT). Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. Brown University Health is Rhode Island's largest health system and private employer, with more than 20,000 people. It is a not-for-profit health system based in Providence, RI, comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island. Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families.

Requirements

High school diploma or equivalent required.
Proficient personal computer skills.
Must demonstrate excellent written and oral communication skills as well as effective prioritization and organizational skills.
Knowledge of medical terminology.
Demonstrates knowledge and skills necessary to provide care to patients throughout the life span with consideration of aging processes, human development stages and sensitivity to cultural diversity in each step of the care process.
Minimum of 3 years' experience as a surgical scheduler in a physician’s office.
Experience should demonstrate effective organizational, leadership and communications skills and willingness to function as resource to the practice staff.

Nice To Haves

Associate’s degree preferred in Secretarial Sciences or related field.
Familiarity with medical office procedures, terminology and surgical scheduling preferred.

Responsibilities

Demonstrates competency, individually and as part of the team, in performing surgical coordinating duties.
Demonstrates discretion when interacting with patients.
Coordinates and schedules elective and urgent surgeries for the physician practice, according to guidelines established by the hospital(s).
Utilizes surgical block time whenever possible.
Releases assigned blocks when requested by physician or may request surgical time outside of block time.
Coordinates surgical assist cases.
Responds to questions regarding the physician’s operating (OR) schedule; communicates hospital policies and procedures to physician and practice personnel.
Communicates any schedule changes with the OR, PAT, and Physicians.
Uses designated computer software and forms to schedule all surgical cases to be performed.
Obtains medical clearance from the appropriate physician.
Verifies insurance.
Collaborates with hospital surgical services, hospital financial counselors, etc.
Provides demographics and insurance information for all cases admissions to hospital financial counselors to perform pre-admission approval.
Obtains authorizations and referrals as required.
Schedules appointments and testing within established guidelines, including: pre-admission testing, pre- and post-operative appointments in the practice, anesthesia consult
Responsive to patient and provider requests and needs.
May collect cash and post payments where applicable.
Acts as liaison for patients with special needs.
Check office and surgery schedule daily.
Monitors physician privileges to ensure that admitting privileges are current.
Informs physicians whose privileges are suspended that admission cannot be accepted until notification from Health Information Services department.
Attends and participates in staff meetings.
Maintains quality assurance, safety, environmental and infection control in accordance with established hospital department policies, procedures and objectives.
Performs other related duties, as assigned.