Surgery Supply Coordinator Full Time Days

Hollywood Presbyterian•Los Angeles, CA

About The Position

Responsible for the efficient management of all supplies and equipment within the Operating Room suite, ensuring availability and cost-effectiveness. Collaborates closely with surgical staff, materials management, and vendors to maintain optimal inventory levels and support seamless surgical procedures.

Requirements

High School or equivalent
Minimum one year recent experience as a buyer for medical supplies.
Previous experience in healthcare supply chain, preferably in an operating room setting.
Ability to work in a stressful environment with time restrictions in ordering specialty items.
Ability to prioritize work in meeting deadlines for data usage and reports.
Ability to manage supply budget within Perioperative Services department.
Ability to manage complex computer programs in ordering supplies.
Ability to communicate effectively verbally and in writing.
Must be able to work in a union environment.
American Heart Association BLS Card
Current Los Angeles County Fire Card (or must be obtained within 30 days of hire)
Assault Response Competency (ARC) required (within 30 days of hire)

Nice To Haves

Associate's or Bachelor's degree in a related field is preferred
Knowledge of medical terminology and surgical procedure names
2 years of experience in surgical services environment and workflow.

Responsibilities

Inventory Management:
Establish and maintain an organized system for storing and tracking all surgical supplies, instruments, and equipment.
Conduct regular inventory counts and audits to ensure accuracy and identify discrepancies.
Monitor PAR levels and adjust as needed based on surgical volume and demand.
Manage expiration dates and facilitate timely removal of expired items.
Implement and maintain a first-in, first-out (FIFO) system.
Supply Procurement:
Generate purchase requisitions for supplies based on inventory levels and anticipated needs.
Collaborate with Materials Management on vendor selection, pricing, and order placement.
Expedite urgent supply orders as needed to prevent delays in surgical procedures.
Receive and verify incoming supply shipments against purchase orders, resolving any discrepancies.
Equipment Management:
Track the location and status of all OR equipment.
Coordinate routine maintenance and repairs of equipment with appropriate departments or vendors.
Ensure availability of necessary equipment for scheduled surgical cases.
Assist in the evaluation of new equipment and supplies.
Communication and Collaboration:
Serve as the primary point of contact for OR staff regarding supply and equipment inquiries.
Communicate effectively with surgeons, nurses, anesthesia personnel, and other OR team members.
Liaise with Materials Management, Purchasing, and vendors to resolve supply-related issues.
Participate in OR staff meetings to provide updates on supply status and address concerns.
Cost Control and Efficiency:
Identify opportunities for cost savings through efficient supply utilization and inventory management.
Track supply usage and identify trends.
Assist in the implementation of standardized supply lists and preference cards.
Maintain a clean and organized supply storage area.
Other Duties:
Assist with the orientation and training of new staff on supply management procedures.
Maintain knowledge of current hospital policies and procedures related to supply chain management.
Participate in quality improvement initiatives related to supply management in the OR.
Other duties as assigned