Supreme Court Referee Administrative Assistant

State of Oklahoma • Oklahoma City, OK

21h • Onsite

About The Position

The Oklahoma Supreme Court is seeking a dedicated, detail-oriented, and proactive Administrative Assistant to work in the Referees’ office. Referees are central staff lawyers who serve the Supreme Court and submit written reports to the Court and conduct hearings. The ideal candidate will have experience with civil legal terminology and procedures, docketing, editing legal documents, case management, electronic filing and organization of documents, and possess a strong team mentality to ensure efficient operation of Referee’s office.

Requirements

• Experience with civil legal terminology and procedures, docketing, editing legal documents, case management, electronic filing and organization of documents.
• Possess a strong team mentality.
• Proficiency in Microsoft Word, Outlook, Teams, and electronic case management system.
• Proficiency in creation of documents, tables, and indexes.
• Excellent spelling, grammar, and communication skills.

Nice To Haves

• Legal secretary or equivalent experience preferred.
• Appellate experience or paralegal experience strongly encouraged.

Responsibilities

• Work closely with the Referees to proof and edit work product.
• Work closely with the Chief Justice and Court Clerk.
• Schedule in-person and telephone hearings, assign new cases, prepare and file Court orders, prepare weekly distributions to Justices or as required.
• Interact with the public, attorneys, and litigants in person and on the telephone on a regular basis and answer general inquiries.
• Process and track/manage new cases, handle docketing of cases, review and proofread memorandums, orders, and other documents.
• Maintain confidentiality of information, work product, and reports in compliance with legal expectations.
• Have a general knowledge of Supreme Court Rules and other practices of the Court.
• Conduct other general support functions for the Referee office and other duties as assigned by the Court and Referees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees