Support Technician, Facilities Accounting & Financial Reporting

Duval County Public Schools•Jacksonville, FL

11d

About The Position

Job Summary Provides administrative support work in assisting district administrators in planning, coordinating, monitoring, and facilitating administrative actions and processes. Additional Duties required: This position will work with Supervisors, Director and Executive Director on purchase requisitions, invoices, and budget related items. This position is responsible for data entries and processing all contractor invoices. This position assists with budget preparation and management as well as tracking operating and capital expenses. This position is responsible for data entries and the generation of all purchase requisitions for the maintenance department. This position is responsible for all budget transfer submissions. This position will coordinate with other departments to resolve budget, Purchase Order, and invoice complications. This position will be familiar with and understand various contracts as they relate to purchase requirements. E ssential Functions 1. Researches and compiles data, and prepares reports and correspondence. 2. Organizes and tracks the status of legislation, application or case record processing, responding to complaints, and/or resolving work related problems. 3. Recommends, coordinates, and implements administrative practices and procedures to facilitate work processes and accomplish unit activities. 4. Interprets laws, rules, regulations, policies, for the purpose of answering inquiries, resolving complaints, or to resolve work related problems. 5. Prepares correspondence relating to administrative activities for the purpose of presenting information, or resolving complaints or work related problems. 6. Maintains administrative records and files. 7. Attends meetings to provide or clarify information, facilitate processes, or resolve problems. 8. Performs other duties as assigned. Probation: Six (6) months Qualifications Open requirements: Four (4) year combination of education, training, and experience in administrative work or related area. Promotional requirements: NA Licensing: Depending upon assignment, a valid Florida Driver’s License may be required prior to appointment and must be maintained during employment in this class.

Requirements

Knowledge of administrative practices, methods, and procedures relating to administrative support areas
Knowledge of research and statistical methods and techniques
Strong word processing, spreadsheet, database, diagramming, and/or presentation software skills
Strong oral, written, and interpersonal communication skills
Strong data research, compilation, analysis, and presentation skills
Strong calculator, personal computer, fax, and office equipment operation skills
Ability to resolve work related problems or complaints
Ability to use judgment in search for solutions or improvement to work processes
Ability to coordinate work activities
Ability to research and compile data, prepare written reports and correspondence
Ability to interpret laws, rules, and regulations
Ability to operate standard office equipment such as personal computers, copiers, fax machines, and related equipment
Ability to read, understand, and apply job-related rules, policies and procedures
Ability to prepare reports
Four (4) year combination of education, training, and experience in administrative work or related area.
Depending upon assignment, a valid Florida Driver’s License may be required prior to appointment and must be maintained during employment in this class.

Responsibilities

Researches and compiles data, and prepares reports and correspondence.
Organizes and tracks the status of legislation, application or case record processing, responding to complaints, and/or resolving work related problems.
Recommends, coordinates, and implements administrative practices and procedures to facilitate work processes and accomplish unit activities.
Interprets laws, rules, regulations, policies, for the purpose of answering inquiries, resolving complaints, or to resolve work related problems.
Prepares correspondence relating to administrative activities for the purpose of presenting information, or resolving complaints or work related problems.
Maintains administrative records and files.
Attends meetings to provide or clarify information, facilitate processes, or resolve problems.
Performs other duties as assigned.
Responsible for data entries and processing all contractor invoices.
Assists with budget preparation and management as well as tracking operating and capital expenses.
Responsible for data entries and the generation of all purchase requisitions for the maintenance department.
Responsible for all budget transfer submissions.
Coordinates with other departments to resolve budget, Purchase Order, and invoice complications.
Familiar with and understand various contracts as they relate to purchase requirements.