Supply Coordinator

Allen Marine Inc•Juneau, AK

11d

About The Position

This Supply, Shuttle and Retail Coordinator ensures that all crews have supplies and merchandise to conduct the highest-quality excursion for our guests. This role involves ensuring compliance with local, state, and federal regulations in all operational areas, managing logistics, and coordinating various operational needs to support the efficient functioning of the supply retail and shuttle operations. This role works closely with all departments, oversees a seasonal team of 7-10 supply crew members and shuttle drivers, and reports directly to the Food & Beverage Director. 

Requirements

Previous experience with inventory control, including ordering, tracking, and stocking supplies and merchandise.  
Must be proficient in Microsoft Office Suite.  
Must be capable of handling and balancing daily sales. 
Must be able to work independently, while operating effectively as part of a team.  
Must be well-groomed, courteous, reliable, punctual, and self-motivated. 
Capable of driving a 15-passenger van. 
Able to create and foster relationships with coworkers and vendors. 
Valid US driver’s license and a clean driving record.
Must pass a security background check and DOT drug test.

Nice To Haves

3+ years in a similar position.
Experience in the travel, tourism, transportation, or outdoor recreation industries.

Responsibilities

Manage tour and retail inventory including purchasing, receiving, stocking, and distributing all vessel supplies. Products include cleaning and paper supplies; food and beverage inventory; and retail items. 
Work closely with the purchasing office in Sitka and Food & Beverage team, to price and procure all products. 
Work with Office Manager to balance, reconcile, and report all daily retail receipts from each vessel and/or crew. 
Track the use of all tour supplies, keep accurate records, and prepare periodic reports to generate a final report at the end of the season. 
Maintain/improve systems for efficient distribution of all products to various vessels in the fleet. 
Assist in training Guest Service Crew Members in the use of supplies and the submission of requisition forms. 
Digitize and store requisition forms for inventory purposes
Act as liaison between crew, local suppliers and Supply, Shuttle and Retail team. 
Coordinate with the Sales & Service Manager and Charter Coordinator to satisfy tour inclusions and other supply needs for special charters and events. 
Create a shuttle schedule based on operational needs.
Maintain a fleet of vehicles: cleanliness, operation and registration, report any mechanical or physical concerns to Management.  
Act as a relief shuttle driver   
Conduct daily audits of at least one vessel galley to verify adequate stocking levels. Provide continuous support to crew members as needed to ensure the success of the onboard galley program. 
Ensure storage areas are organized and compliant with local, state, and federal regulations.  
Oversee logistics related to waste management, shuttle services, deliveries, and uniform inventory.   
Supervise the execution of on-site and off-site laundry needs.  
Oversee creation of signature cocktails, beer, wine, and n/a beverages.  
Assist with training and supervision of shuttle drivers and supply team members.   
Uphold Allen Marine’s cultural and core values, policies, and standard operating procedures. Influence a positive company culture by actively engaging in continuous coaching and development of supply and shuttle teams through fostering growth and collaboration.  
Special projects may be assigned as required by the business.