Supply Chain Product Coordinator

Kirby Corp.•Oklahoma City, OK

41d•Onsite

About The Position

United Engines is Now Hiring a Supply Chain Product Coordinator at 5555 W Reno, Oklahoma City, OK 73127. The Supply Chain Product Coordinator is a key operational role responsible for managing the full lifecycle of product sales; from order entry and procurement to production tracking and final invoicing. This position ensures accuracy, efficiency, and compliance by coordinating with sales, suppliers, service, and finance teams. With a strong focus on process execution and cross-functional collaboration, the Supply Chain Product Coordinator helps drive customer satisfaction and operational success.

Requirements

Demonstrates quality work through accuracy, thoroughness, and attention to detail.
Exhibits efficiency in problem solving by identifying and resolving problems in a timely manner.
Strives to continuously build knowledge and skills and share expertise with others.
Commitment to a standard of excellence in customer service.
Shows adaptability by effectively responding to frequent change, delays, or unexpected events.
Exhibits superior dependability by consistently arriving to work on time and as scheduled.
Contributes to building a positive team environment through commitment, respect and communication.
Demonstrates professionalism by acting with integrity, high moral standards and personal accountability.
Shows organizational support by consistently following policy and procedures.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Undergraduate degree in supply chain or general business field.
Previous experience in procurement department strongly preferred.
Knowledge of purchasing practices and procedures.
Knowledge of materials, products, and the commodity market in area of specialization.
Skill in preparing and analyzing complex technical specifications and bids.
Skill in establishing and maintaining effective working relationships.
Prefer candidates with a working knowledge of warehouse and inventory operations.
Experience with and knowledge of inventory software and programs.
Strong calculative and analytical skills.
Excellent verbal and written communication skills.
Must be able to meet required deadlines and manage time effectively.
Ability to utilize desktop computer systems, hardware and operating systems.
Ability to lift up to 25lbs.
Ability to sit for long periods of time.
Work in air conditioned office, outside and workshop.
Will be required on occasion to work more than 8 hours on one shift.
Requires occasional bending, stooping, lifting and carrying.
Reaching or handling with arms, hands and fingers.
Manual dexterity sufficient to work with fingers (i.e. frequent typing)
Normal vision with or without corrective lenses.

Nice To Haves

Previous experience in procurement department strongly preferred.
Prefer candidates with a working knowledge of warehouse and inventory operations.

Responsibilities

Participating in the quoting process as needed by the sales team (confirming product availability, cost, lead time, etc.)
Entering sales orders in Oracle per the sales order summary and cost sheets provided by sales team.
Entering WIP jobs for capturing freight costs, labor, and materials required to complete a product per customer requirement and maintaining accurate material demand for parts purchasing.
Entering purchase orders for the product in Oracle and placing with the vendor, through email or supplier portal as applicable
Tracking and updating the progress of purchase orders, WIP jobs, and sales orders through maintaining Oracle delivery/completion dates, updating status through the Open Sales Order Status Report, and maintaining communication with the sales team so that they can update customers.
Coordinating work to be done by the branch service team and following up to ensure timely completion.
Monitoring customer credit hold status on sales orders and following up with AR team to ensure timely resolution so that equipment can be procured
Monitoring PO receipts and ensuring invoicing issues are resolved in a timely fashion with AP team.
Monitoring parts requirements for WIP jobs and coordinating with parts purchasing team to ensure items are available for unit completion as expected.
Verifying costs are reasonable and fully included on WIP jobs, completing and closing jobs to inventory in a timely fashion.
Arranging inbound/outbound freight as applicable.
Generating pick tickets for product ready to ship; ship-confirming (invoicing) upon receipt of BOL from shipping department.
Ensuring all required documents are attached to sales orders and PO's for audit requirements.
Using open PO/SO/WIP jobs reports to monitor past-due items and resolve/reschedule accordingly, reaching out to involved departments and updating sales team as needed
Other duties as assigned.