Supply Chain Coordinator
About The Position
The Supply Chain Coordinator supports day-to-day supply chain and purchasing operations by coordinating orders, tracking materials, maintaining data accuracy, producing reports, and facilitating communication between internal teams at all organizational levels and external suppliers. This role ensures the timely flow of materials and information while managing competing deadlines and prioritized workloads. The coordinator follows established procedures and does not independently negotiate pricing, select suppliers, or make final purchasing decisions. Order & Purchasing Support Coordinate purchase orders created by Buyers or Procurement staff, including submission, confirmation, and status tracking Monitor open orders and follow up with suppliers on acknowledgements, ship dates, and discrepancies Assist with expediting, backorder tracking, and delivery issue resolution Order office supplies and process incoming non-inventory purchasing requests Supplier & Internal Coordination Serve as a point of contact between suppliers, Buyers, Operations, and Logistics teams, ensuring effective communication at all organizational levels Communicate order changes, delivery updates, and documentation requirements Maintain supplier records and contact information in ERP systems Inventory & Materials Coordination Support inventory visibility by tracking inbound materials and expected receipts Coordinate with receiving or production teams regarding receipts and availability Communicate and maintain status on orders for items causing production delays Data, Systems, Reporting & Administrative Support Perform data entry tasks assigned by the Supply Chain Manager Enter and maintain accurate supply chain data in ERP/MRP systems Create and maintain new inventory items for production in ERP/MRP systems Support audits and data cleanup related to supply chain records Perform miscellaneous administrative duties as assigned Process & Compliance Support Follow established procurement, supply chain, and internal control procedures Assist Buyers and Managers with documentation for quotes, invoices, and compliance requirements Identify process gaps or recurring issues and escalate appropriately Reconcile and provide all receipts and documentation for purchases and payments made Audit supplier invoices for compliance with established requirements
Requirements
- Associate's or Bachelor's degree in Supply Chain, Business, Operations, or related field (or equivalent experience)
- Experience in supply chain coordination, purchasing support, logistics, operations, or administrative support
- Strong organizational, communication (both written and verbal), and data accuracy skills
- Ability to multitask with competing deadlines and manage a prioritized workload
- Proficiency with ERP/MRP systems, Microsoft Excel, and Microsoft Word
- Strong interpersonal skills and ability to communicate effectively at all levels within the organization
Nice To Haves
- Manufacturing environment experience
- Familiarity with procurement workflows and inventory management concepts
- Experience supporting Buyers or Procurement teams
Responsibilities
- Coordinate purchase orders created by Buyers or Procurement staff, including submission, confirmation, and status tracking
- Monitor open orders and follow up with suppliers on acknowledgements, ship dates, and discrepancies
- Assist with expediting, backorder tracking, and delivery issue resolution
- Order office supplies and process incoming non-inventory purchasing requests
- Serve as a point of contact between suppliers, Buyers, Operations, and Logistics teams, ensuring effective communication at all organizational levels
- Communicate order changes, delivery updates, and documentation requirements
- Maintain supplier records and contact information in ERP systems
- Support inventory visibility by tracking inbound materials and expected receipts
- Coordinate with receiving or production teams regarding receipts and availability
- Communicate and maintain status on orders for items causing production delays
- Perform data entry tasks assigned by the Supply Chain Manager
- Enter and maintain accurate supply chain data in ERP/MRP systems
- Create and maintain new inventory items for production in ERP/MRP systems
- Support audits and data cleanup related to supply chain records
- Perform miscellaneous administrative duties as assigned
- Follow established procurement, supply chain, and internal control procedures
- Assist Buyers and Managers with documentation for quotes, invoices, and compliance requirements
- Identify process gaps or recurring issues and escalate appropriately
- Reconcile and provide all receipts and documentation for purchases and payments made
- Audit supplier invoices for compliance with established requirements
Benefits
- Paid time off
- 8 paid holidays
- Health insurance (multiple plan options)
- Dental and Vision insurance
- Matching retirement plan
- Flexible Spending Account (FSA)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
