Supplier Registration Analyst

Howard Hughes Medical Institute•Headquarters, KY

5d•$68,832 - $111,852•Hybrid

About The Position

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference. Summary: HHMI’s labs rely on a broad spectrum of suppliers to support their groundbreaking work. The Supplier Registration Analyst plays a critical role in ensuring suppliers are onboarded accurately, efficiently, and in compliance with Institute standards. This role serves as the central point of coordination for supplier onboarding and maintenance across APEX and Workday. You will manage high-volume requests, resolve issues across teams, and ensure supplier data is accurate, complete, and compliant. Success in this role requires strong attention to detail, ownership of workflows from start to finish, and a customer-focused mindset. This position reports to the Manager of Accounts Payable and is based at HHMI’s headquarters in Chevy Chase, MD. It follows a hybrid schedule of three days in the office per week. What we provide: Mission-Focused Work: Your contributions would directly support the tools and systems behind groundbreaking science. Collaborative Team Environment: Join a team that values continuous learning, knowledge sharing, and mutual support. Competitive Total Rewards Package: Comprehensive healthcare, generous retirement contributions, paid leave, and additional programs that support well-being and professional development.

Requirements

Bachelor’s degree required
4+ years of experience in supplier management, procurement , accounts payable, or a related field.
Experience working with supplier onboarding workflows and data validation processes.
Prior experience reviewing and validating tax classifications to determine 1099 reporting preferred.
Ability to manage high-volume work and competing priorities.
Strong problem-solving skills and ability to resolve issues end-to-end.
Clear, professional communication skills and customer service focus with internal stakeholders and external suppliers.
Customer-service mindset with a focus on accuracy and responsiveness.

Nice To Haves

Familiarity with Workday, Ariba, or similar P2P systems
Exposure to supplier risk or validation tools (e.g., Apex Analytics)
Experience supporting system testing or UAT

Responsibilities

Manage end-to-end supplier onboarding and updates, serving as the primary point of contact for internal teams and external suppliers.
Monitor workflows and ensure requests are completed within established SLAs.
Track progress, follow up on dependencies, and resolve delays to keep processes moving.
Review supplier data and validation results to ensure accuracy, completeness, and alignment with policy.
Ensure supplier records comply with Institute policies, regulatory requirements, and internal controls.
Validate tax classifications and determine 1099 applicability.
Maintain high-quality supplier data to support downstream systems and reporting (Workday, P2P, etc.).
Escalate risks or discrepancies as needed to ensure compliance.
Partner with Procurement, Accounts Payable, Tax, and other teams to resolve issues and support complex supplier scenarios.
Support APEX and Workday processes, including testing activities.
Manage and track system-related issues (e.g., Jira), including intake, prioritization, and resolution.