Supplier Compliance Specialist (Accounts Payable)

NFM & J LP•Tampa, FL

1d•Hybrid

About The Position

The Supplier Compliance Specialist focuses on invoice approvals, Supplier/Vendor maintenance, and compliance with company policies and external regulations. Ensuring the accuracy and efficiency of our Supplier/Vendor management processes. Exceptional attention to detail. Collaborate effectively with cross-functional teams. Coaching and training of accounts payable staff. The Supplier Compliance Specialist is responsible for the accurate and timely execution of vendor payments across multiple banking platforms, including ACH, checks, wires, and direct debits. Operating within a high-volume shared services environment, supporting multiple subsidiaries, this role ensures compliance with payment terms, internal controls, and banking requirements. The Specialist plays a key role in validating banking details, maintaining positive pay and ACH files, and supporting both offshore teams and brand leaders through issue resolution and escalation management. This position requires strong financial systems knowledge, accuracy, a deep understanding of payment processes, and a commitment to service excellence and compliance. This is a hybrid position located in Tampa, FL.

Requirements

3–5 years of experience in accounts payable, with a strong focus on payment operations
Experience with multi-entity processing, shared services environments, or complex payment systems preferred
Working knowledge of banking platforms, payment file formats, and internal control principles
Execution & Accuracy: Ensures precision in payment execution, data validation, and documentation
Problem Solving: Identifies issues quickly and works cross-functionally to resolve them
Process Orientation: Follows payment protocols and actively identifies opportunities to streamline workflows
Stakeholder Support: Provides timely and clear communication to brand teams, vendors, and processing partners
Risk & Compliance Awareness: Applies internal controls and maintains compliance with banking regulations and company policies
Strong attention to detail and time management skills in a high-volume environment
Proficiency in banking platforms, ERP systems, and Excel
Familiarity with positive pay, ACH formats, and bank file transmission standards
Ability to work independently while coordinating with multiple teams
Excellent communication and problem-solving skills
Authorized to Work in the US – We Use eVerify

Nice To Haves

Experience with multi-entity processing, shared services environments, or complex payment systems preferred

Responsibilities

Supplier/Vendor Maintenance for NetSuite and Avid Pay Terms.
Research Supplier/Vendor invoices not assigned to correct pay terms
Cache Supplier/Vendors and reassign workflows as needed for accurate payment processing
Align Supplier/Vendor payment terms with company standards
Align Avid Supplier/Vendor database wit NetSuite, including suppliers, service locations and users
Communicate with the Treasurer regarding Supplier/Vendor payment terms and form of payment
Manage additions, modifications, inactivation, merging and duplicate in the Supplier/Vendor master database
Ensure consistency and accuracy of Supplier/Vendor information
Supplier/Vendor Compliance – TrustLayer
Align TrustLayer supplier/Vendor database with NS, including suppliers
Import TrustLayer links and monitor and correct Boomie errors related to Supplier/Vendor compliance
Process vendor payments via ACH, wire, checks, and direct debit across ERP, payment systems and multiple banking platforms in accordance with approved schedules and company policies
Maintain accurate and up-to-date banking information; validate banking details for new and updated vendors
Research, Review and execute payment batches ensuring correct application of payment terms, discounts, and method of payment
Create and transmit positive pay and ACH files timely and accurately to ensure no payment delays or exceptions
Identify and escalate any payment discrepancies, fraud risks, or system issues