Supervisor of Dues Collections, Processing and Membership Systems (Internal Candidates Only)

Washington Education Association • Federal Way, WA

2d

About The Position

This position plays a critical finance/treasury leadership and subject matter expert role within the Washington Education Association (WEA) organizational structure, including support to our Budget & Finance Committee, WEA Board, and our national organization. It combines the primary need for financial/treasury/accounting acumen along with some experience in analytical/technical knowledge of various systems/databases and membership processing. This position is responsible for supervising the collection, reconciliation, cash allocation, and accounting of all dues for the WEA - $55M annually, along with leading systems development and reporting of dues and membership data as it relates to WEA members, represented employees, affiliates, and allies.

Requirements

• Bachelor’s degree in business administration, accounting, or finance.
• 6 years of working experience in an accounting/treasury organization.
• 3 years of experience as the lead manager for financial audits.
• A thorough understanding of Generally Accepted Accounting Principles (GAAP).
• Direct relationship manager responsibility for financial institutions and lockbox operations.
• Extensive experience managing complex databases, collection systems, and reporting tools (e.g., SQL, Salesforce, Tableau, Cognos, etc.).
• Proven ability to lead teams within an organization and cross functionally to implement process/system changes in a transparent and collegial spirit ensuring all team members are valued.
• Ability to foster strong working relationships at all levels of the organization and with external stakeholders, particularly external auditors and financial institutions.
• Effective communications with our auditor is a critical skill.
• all candidates must provide proof of full COVID-19 vaccination status upon hire. Exceptions may be made for medical or religious reasons in accordance with applicable laws.

Nice To Haves

• Experience managing major transitions to EFT and Credit Card processing.
• Certified Public Accountant (CPA)

Responsibilities

• Oversee the dues collection process including the accounting for all funds, timely/accurate reconciliation, and distribution of funds.
• Oversight responsibility for external financial audits, ensuring processes and controls are documented and followed.
• Serve as the subject matter expert for WEA dues development methodologies, development of WEA annual dues proposals, along with set-up and communication of annual dues to our field offices and school districts.
• Manage complex membership processing, reporting, and data collection for 85,000 members and hundreds of UniServ/Local affiliates.
• Leadership role for system changes involving membership and dues data, working with headquarters and field staff, including the development of new reports and data queries.
• Co-liaison to the National Education Association (NEA) for our membership processing system (Salesforce - NEA360); responsible for maintaining state level configuration and case management queries.
• Staff advisor to the WEA Representative Assembly Credentials Work Team with the responsibility for leading delegate registration processes and upholding WEA’s commitment to racial and social justice.
• This role will have significant responsibility for implementing and transitioning membership dues collections to electronic funds transfers (EFT)/Credit Card payments.
• Oversee weekly wire transfers and lockbox operations.
• Other duties as assigned.

Benefits

• Employer-paid medical, dental, vision, and life insurance (full family coverage)
• Generous sick and paid time off (PTO)
• Long-term disability plan
• Defined Contribution plan - 401(k) (with employer contribution)
• Defined Benefit plan
• Relocation assistance
• Position covered by the WEA/WEASO Collective Bargaining Agreement

What This Job Offers

• Job Type: Full-time
• Career Level: Manager