Supervisor, Accounts Payable - Accounting - Shift 1

NEW CARROT FARMS LLC•Bakersfield, CA

4h•$70,000 - $80,000•Onsite

About The Position

The Supervisor, Accounts Payable (AP) is responsible for overseeing the daily operations of the accounts payable function within a fast-paced agriculture/manufacturing environment. This role ensures the timely and accurate processing of vendor invoices, manages payment cycles, and enforces adherence to internal controls and vendor terms. The AP Supervisor also leads a team of AP staff, resolves invoice and payment discrepancies, and collaborates with procurement, operations, and other departments to enhance business efficiency and maintain supply chain reliability. This position reports directly to the AR/AP Manager and performs supervisory duties in accordance with company policies and applicable laws. Core responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; evaluating performance; recognizing and disciplining staff as needed; and addressing and resolving employee or process-related issues.

Requirements

Strong knowledge of 3-way match, vendor terms, and payment processing.
Proficient in ERP/accounting software (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics).
Excellent attention to detail and problem-solving abilities.
Strong communication and interpersonal skills for cross-department collaboration.
Proficient in Microsoft Excel and accounting software.
Ability to manage multiple priorities and meet deadlines in a dynamic environment.
High School/GED with 5 years of experience in a related field or combination of both education and experience.
1–2 years in a supervisory role or team lead experience.
Experience working with ERP systems (e.g., SAP, JD Edwards, NetSuite, Microsoft Dynamics).
Valid Driver’s License with clean driving record.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Prior experience in a manufacturing or agriculture environment strongly preferred.

Responsibilities

Supervise and support the AP team in processing invoices, payments, and credits accurately and on time.
Ensure all vendor invoices are properly matched to purchase orders and receiving documents in accordance with company policy.
Oversee weekly, monthly, and ad hoc payment runs (ACH, check, wire) ensuring compliance with payment terms and cash flow needs.
Monitor and manage the AP aging report, proactively resolving past due items and vendor inquiries.
Maintain vendor master data, including onboarding, payment terms, and contact information.
Collaborate with procurement and plant operations teams to resolve invoice discrepancies or receiving issues.
Assist in month-end closing procedures, including AP accruals and reporting.
Prepare reports and KPIs related to AP activity (e.g., payment cycle time, discounts captured, invoice volume).
Support internal and external audit requirements and ensure adherence to internal control requirements.
Identify opportunities to improve AP processes and implement best practices for automation, accuracy, and efficiency.
Train, mentor, and evaluate AP staff; manage workload distribution and performance goals.
Performs other duties as assigned.