Summer Seasonal Information Specialist - Outdoor Recreation

Cleveland Metroparks • Garfield Heights, OH

4d

About The Position

The Information Specialist provides clerical, administrative, informational, and operational support to the Outdoor Recreation department manager and staff.

Requirements

• High School diploma or equivalent required.
• A minimum of one year of administrative experience required.
• Willing to be certified, or currently certified in CPR/First Aid and AED use.
• Proficiency in computer software programs including Microsoft Word and Excel.
• Familiarity with internet communications and social media.
• Excellent interpersonal communication skills; enjoys regularly interacting with the public.
• Ability to develop and maintain effective working relationships with stakeholders, including employees and the general public.
• Ability to speak and write clearly, concisely and persuasively using correct grammar, spelling and punctuation with ability to communicate one-on-one or in group settings.
• Ability to perform work with a high degree of accuracy and organization.
• Ability to work cooperatively with others.
• Ability to perform with considerable independence and initiative.

Responsibilities

• Assists with coordinating activities, schedules, appointments and meetings.
• Assists staff with administrative functions in the planning and implementation of programs and special events as needed.
• Organizes and proofs printed material prior to submission, including end of month reports, annual reports, and staff schedules.
• Provides information for program participants. Registers program participants (online, over the phone, or in person), answers calls/written inquiries, and provides information or directs requester to appropriate persons or agencies who can assist. Maintains waivers and program registrations.
• Handles revenue and purchases according to Park District policies and procedures, as associated with program registration and program operations: Makes deposits at the bank for program revenue as requested. Assists with preparing purchasing requisitions/tracking and Procard coding through Munis. Helps coordinate and prepare fixed asset inventory, inventories and makes purchases, and maintains records. Assists the manager and staff with budget analysis, budget tracking, and data entry.
• Compiles reports of monthly activities and attendance.
• Assists with promoting programming online, monitors social media promotions, and updates website information.
• Performs daily operational duties as needed/requested such as opening and closing building(s), records program attendance, inspects and performs light maintenance of building as needed/requested.
• Travels to various locations throughout the Park District to assist with special event registrations and programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees