Summer Program Coordinator - ECPSI

Art Institute of Chicago•Chicago, IL

18h•Onsite

About The Position

The Residence Life Assistant – Early College Program Summer Institute is responsible for supporting high school aged students participating in the Early College Program, Summer Institute who live in one of SAIC’s co-educational high-rise residence halls. This position supports the co-curricular portion of this overall experience. Responsibilities include, but are not limited to, providing support to students who are experiencing conflict, illness or distress; assisting with mandated City of Chicago curfew; office management, supporting Jones Hall Move In & Move outs and administrative functions. The position reports directly to the Assistant Director of Residence Life for Education and Training. This position is 35 hrs a week in person, with two-three evening shifts (2:30pm-10:30pm) per week. Weekend commitments should also be expected. Optional on campus housing available at no cost.

Requirements

Bachelor's degree
1 + years of experience in Res Life and project coordination preferred
Effective communication skills
Ability to work with diverse populations, including multicultural experience, cross-cultural communication skills and the ability to create and promote an inclusive community
Demonstrated collegiality and leadership ability
Proficiency in Microsoft Office Suite and Google Suite

Responsibilities

Provide support for ECPSI students including facilitating communication between student, family and SAIC staff
Respond to facility issues and address community relation concerns
Respond to minor mental and physical health concerns & other distressed students
Consistent communication with Professional Staff On Call during crisis/emergency situations is expected
Maintain accurate reports using Symplicity Advocate Software
In collaboration with Residence Life Professional Staff & Continuing Studies staff, offer care and support to students who are not in class due to illnesses including checking in with students about their overall health, communicate student’s well-being with other staff, assist students with obtaining items that are needed and connect with families about students’ needs.
In collaboration with Residence Hall Director, provide direction to Summer Resident Advisors (Summer RAs) to develop programs for high school students including assisting with scheduling, ensuring proper forms are completed, creating marketing, planning for materials needed, etc.
Provide programming for Summer RAs and ECPSI students
In collaboration with Residence Life Professional Staff & Summer RAs, ensure that every ECPSI student meets curfew expectations
Create real time plans for finding students who have not checked in for curfew that includes phone calls, room checks, speaking with other students, etc.
Manage ECPSI/Residence Life email regarding ECPSI, responding in a timely and accurate manner
Create, update, and implement google forms to collect information from ECPSI students upon move in & ongoing
Update shared spreadsheets with Continuing Studies and Admissions Staff to share pertinent information
Ensure Summer RAs are completing programming forms in Engage properly and in a timely manner
Assist Hall Director in managing the overall front desk system including package database, package system, roster management, and front desk staff training
Ensure building(s) is prepped before each move in by Summer RAs including ensuring correct furniture counts per residence hall room, proper placement of furniture, and basic room prep is accomplished
Walk buildings to ensure all expectations are executed and identify facility issues that need to be addressed
Supply necessary information and supplies in a timely manner so Summer RAs can accomplish tasks
Prepare supplies so Summer RAs can execute room prep properly
Partner with facilities staff to ensure rooms are being cleaned in a proper and timely manner
In collaboration with other staff, ensure bulletin boards, door decorations, room prep, and preparation for move in
Coordinate ECPSI move-in and move-out processes
Update and implement logistics plan and communicating with residents, residence hall staff, other departments (Security, Operations) about their role
Prepare appropriate electronic and physical documents
Collaborate with other Residence Life Assistant – Early College Program Summer Institutes to facilitate move ins & move out
Provide Administrative support to Residence Life including data collection, filing, emails & phone calls, etc.
Identify personal and emotional concerns of students; inform appropriate staff in a timely manner; document situations and share appropriately; ensure student’s privacy is kept confidential at all times
Maintain regular contact with appropriate resources to ensure effective operation of residence hall; communicate facility issues to appropriate areas in a timely fashion; communicate student issues/crises; respond to parental communication as appropriate
Other Duties as Assigned