Summer Day Camp Administrative Coordinator

Grand Traverse Bay YMCA•Traverse City, MI

6h•$18•Onsite

About The Position

As the Camp Supervisor, you will impact our community’s youth through the day-to-day operations of summer camp. Help create and foster a strong sense of teamwork, provide aid to the Camp Director in the process of training all full-time and part-time seasonal staff. This position will assist the Camp Director in all aspects of ensuring compliance with applicable program safety and licensing standards. The Camp Supervisor ensures that all Camp activities and programs are safe, engaging and designed to provide the best experience for all participants.

Requirements

At least 21 years of age
High school diploma or equivalent preferred
Strong organizational and time-management skills
Excellent verbal and written communication skills
Proficiency with basic office technology (email, spreadsheets, databases)
Ability to multitask and remain calm in a busy camp environment
Strong understanding of the YMCA mission and adhere to YMCA value
Will need to provide three letters of recommendation
Must be able to pass a Child Abuse & Neglect background check through DHHS
Must be able to provide a live scan fingerprint and background check request
Must be willing to work flexible hours from 6/15/2025 through 8/21/2025
Current Adult/Child CPR and First Aid Certification before 6/15/20256 (internal training provided)

Responsibilities

Serve as the primary point of contact for parents/guardians during camp hours
Answer phones, emails, and in-person inquiries in a professional and welcoming manner
Position will require in-service hours as lead counselor based on programmatic needs
Assist with camper check-in and check-out procedures
Maintain accurate camper files, weekly master attendance logs, camper sign in/sign out sheet
Manage camp administrative operations including registration, waitlist coordination, enrollment changes, payment processing, invoicing, and maintenance of accurate participant records
Communicate daily/weekly updates, reminders, and announcements to families as directed
Coordinate and maintain camp communication platforms, ensuring families receive clear, timely information regarding weekly theme days, field trips, Friday BBQs, schedules, and other essential camp updates
Address parent questions or concerns and escalate to leadership when appropriate
Assist the Camp Director with staff scheduling, supply ordering, and daily camp logistics, including activity materials, snack supplies, and general program needs
Prepare and organize paperwork for staff (rosters, schedules, incident reports)
Help track staff attendance and coverage needs