Subcontracts Manager

Trust Automation•San Luis Obispo, CA

8h•$135,000 - $155,000

About The Position

The Subcontracts Manager will manage and oversee the full lifecycle of subcontracts from award through closeout, tracking key milestones, collaborating with stakeholders to ensure compliance Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) requirements, managing modifications, ensuring proper flow-down of terms and conditions, reviewing and validating subcontractor invoices and maintaining comprehensive contract documentation. This role will serve as the primary point of contact for subcontract management. This role has a strong understanding of government contracting principles, excellent organizational skills, and the ability to work collaboratively with legal counsel, finance, program management, and business development teams. This position will report to the VP of Contracts.

Requirements

Bachelor's degree in Business Administration, Accounting, Government Contracting, or a related field
3-5+ years of experience in government contract administration, preferably in the aerospace or defense industry
Experience managing various contract types including FFP, CPFF, T&M, and Cost-Reimbursable contracts
Excellent organizational skills with strong attention to detail and ability to manage multiple contracts simultaneously
Strong written and verbal communication skills with ability to interact professionally with customers, legal counsel, and internal stakeholders
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Active security clearance or ability to obtain one
U.S. Citizenship
This position may be asked to drive for company purposes during the course of employment. If asked and agreed upon, employees must possess a valid California Driver’s License and clean driving record.
May Participate in the identity verification process to access secure client or government portals by authorizing certified supplier or customer management platforms to obtain information from your personal credit profile or other information, solely to verify your identity.

Nice To Haves

Strong working knowledge of FAR/DFARS regulations and their application to government contracts
NCMA certifications (CPCM, CFCM, CCCM, and CCMA)
Knowledge of government property, data rights, and intellectual property provisions
Experience with contract management software or ERP systems

Responsibilities

Administer subcontracts from award through closeout, ensuring compliance with all FAR/DFARS clauses and contractual requirements
Review and analyze contract terms and conditions, identifying risks and required actions for compliance
Coordinate with legal counsel to negotiate terms and conditions with subcontractors
Track and monitor contract performance metrics including period of performance, funding status, billable milestones, deliverables, and key dates
Maintain comprehensive contract files including original agreements, modifications, correspondence, invoice documentation, and deliverable submissions
Prepare subcontract modifications and amendments as needed, coordinating approvals across internal teams
Provide contract guidance and support to program managers, engineering teams, finance, and business operations
Ensure proper flow-down of FAR/DFARS clauses to subcontractors
Monitor and report on subcontract status, providing regular updates to program leadership and executives
Support proposal development efforts by providing contract structure guidance and past performance documentation
Identify and escalate contractual issues or risks, working with leadership to develop mitigation strategies
Assist in the development and implementation of contract management policies, procedures, and best practices
Coordinate contract closeout activities including final deliverables, financial reconciliation, and administrative actions