Subcontracts Manager

Air Liquide•Houston, TX

About The Position

Air Liquide Global E&C Solutions is a technology partner of choice for the design, engineering and construction of leading-edge processing facilities and related infrastructures worldwide. We enable our customers to optimize the use of the planet's natural resources in order to provide clean and sustainable energy thanks to our people and their capability to innovate constantly. Through cutting edge innovation applied to our proprietary technology we contribute to the transformation of the energy industry and help to preserve & protect the atmosphere of our planet. Looking back on decades of operational expertise within the world leader in gases for industry, health and the environment, we develop creative, safe, reliable and competitive solutions for our customers, proposing a sustainable worldwide offer of best-in-class plants in a dynamically changing marketplace. Air Liquide’s ambition is to be a leader in its industry, deliver long term performance and contribute to sustainability - with a strong commitment to climate change and energy transition at the heart of its strategy. How will you CONTRIBUTE and GROW? We are committed to building a diverse and inclusive workplace that embraces the unique perspectives of our employees, our customers, patients, community stakeholders, and cultures across the world. We believe that a variety of backgrounds makes our team stronger and more innovative. Candidates must have valid employment authorization in the U.S. and must not require visa sponsorship now or in the future. This position is not open for non-immigrant visa sponsorship. This position requires 10+ years of private sector contract / subcontract experience, with a minimum of 5 years of professional experience in engineering/construction subcontracting activities for the oil and gas industry with experience in negotiating industrial gas construction contracts preferred. Reporting to the Director of Contracts, this role will manage all phases of the project subcontracts development process, including preparation of subcontracts plan, pre-qualification of bidders, defining the structure of subcontracts, risk assessment, execution of subcontracts, change management, project reporting during the life of the subcontracts, and formal contract close-out. This role will also focus on establishing good contractual relationships with subcontractors, facilitating a safe execution and closure of the subcontracts, minimizing any litigation and claims from the contractors, while preserving Air Liquide interests and priorities. At Air Liquide we RESPECT, HONOR and VALUE diversity. Air Liquide is hiring for a Subcontracts Manager in Houston, TX. We are looking for you! Comprehensive Family Benefits: Air Liquide offers a full benefits package designed to support your whole life, including Medical, Dental, Vision, Life, AD&D, and Disability Insurance. Future Security: 401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time. Early Access: Your benefits start on the first day of employment.

Requirements

Bachelor’s degree in Engineering, Law, Business or related field is required.
Minimum 10 years of professional experience with contract / subcontracts.
Minimum 5 years of professional experience in engineering/construction subcontracting activities for the oil and industrial gas industry.
Strong written and verbal skills.
Willingness to travel and perform Site visits (up to 25%).

Nice To Haves

Master Degree in Supply Chain or Business preferable.
Demonstrates strong computer skills and knowledge of core business software, including Google Workspace.
Demonstrates skills in administration and time management.
Demonstrates knowledge of report writing, presentation and plan development.
Demonstrates proficiency in subcontract / procurement law.
Demonstrates proficiency in construction terms and conditions
Demonstrates proficiency in risk management.

Responsibilities

Working as part of the project team in developing and forming subcontracts.
Managing all phases of engineering and construction subcontracts, including pre-qualification, formation, execution and close-out.
Creating and maintaining project subcontract plans.
Sourcing potential subcontractors and performing bidder’s qualification, using Air Liquide’s approved systems such as Avetta and in collaboration with HSE and QA/QC teams.
Ensuring proper technical inputs needed for the award of subcontracts are timely received from proposals and project technical teams, avoiding to the extent possible any post-award changes.
Creating and issuing Requests For Quotation (RFQs), while reviewing scope of work, technical documents, and project schedule from the perspective of the subcontracts department.
Soliciting and ensuring proper review of RFQ package documents for completeness prior to issue.
Receiving and analyzing proposals, negotiating the terms of the subcontracts with the support of the project and legal teams.
Taking the lead on all bid clarifications and negotiations, following Air Liquide guidelines and procedures.
Obtaining NDAs and MHH agreements from bidders/subcontractors, as required.
Conducting subcontracts pre-award and project kick-off meetings.
Preparing, with the collaboration of the project team, the Subcontract Bid Assessment & Recommendation for award (SBAR) to be reviewed and approved by management.
Subcontract execution/formalization, following Air Liquide DOE, Guidelines and Procedures.
Ensuring all required subcontractor insurance is in place prior to the performance of any work.
Handling all formal communications with subcontractors and maintaining detailed communication logs.
Attending Site meetings, as required.
Working closely with the project team to maintain the project schedule and budget.
Reviewing subcontractors reports and issuing weekly/monthly reports to the project team.
Overall Change Order management.
Performing subcontracts risk assessment.
Monitoring and reviewing invoices from subcontractors.
Obtaining Lien releases and completion certificates from subcontractors.
Contributing to a positive work environment that fosters the success of a high performing Project Subcontracts team.
Resolving issues related to subcontract processes, escalating unresolved issues to the Director of Contracts.
Working closely with the Project Manager/Project Director and Director of Contracts to avoid and handle subcontractors claims.
Providing support to the legal team in case of any litigation/claim from subcontractors.
Preparing the subcontractor close out evaluation form.