Subcontracts Administrator

ACCO Engineered Systems•Pasadena, CA

About The Position

General Job Description: Under the direction of the Subcontracts Supervisor or Manager, this position is responsible for standard duties in support of the purchasing function of ACCO. This role is responsible for various tasks including, but not limited to the coordination of details with suppliers, document administration, organizing supplier lists and files, and the preparation of subcontracts.

Requirements

High School diploma or equivalent college course in related field (Business, Economics, Management preferred).
Proficiency in a minimum of two ACCO emphasis points within the first 12 weeks.
Proficient-plus level user of MS Excel and MS Word.
Strong verbal communication and listening skills, both verbal and written.
Able to work effectively and professionally in a team environment.
Strong business writing skills, including the use of proper grammar and terminology.
Able to demonstrate high customer service skills.
Able to organize large amounts of information while maintaining attention to detail.
Must be goal oriented and meet deadlines.
Maintain an average of 75 WPM
Maintain an average of 99% in all data entry

Nice To Haves

Purchasing experience is preferred but not required.

Responsibilities

Data entry: Typing and processing of Subcontract documentation.
Responsible for Subcontractor compliance set-up.
Reviews Subcontractor insurance, understands trade specific insurance requirements, revise and resubmit insurance, and understands all insurance needs.
Responsible for Subcontractor bond setup.
Maintain subcontract tracking status log(s) daily and distribute to relevant inter-departmental personnel (i.e.,AP, Collections, etc.)
Follow-up with suppliers on the status of outstanding contracts daily.
Review and send out subcontracts exhibit, regardless of status or issuance type.
Processing a minimum of 12 subcontracts a day.
Special projects as required and other duties as assigned by management.
Mail/distribute POs weekly via USPS.