Subcontract Program Manager

Parsons•Kingsport, TN

13d

About The Position

We're looking for a Subcontract Program Manager who will serve as the lead for an integrated set of subcontractors and matrixed-in subject matter expert support. You'll be joining a growing team to help modernize the US industrial defense.

Requirements

Knowledge of principles and practices of federal contracting, FAR / DFAR supply chain management, CSPR guidelines and policies, and PMI Project Management Practices.
4-year degree in Engineering, Business, or related field, and 15 years of related work experience, including some experience in firm fixed price projects over $50M.
Principles, practices, and techniques of procurement and contract administration.
Principles and practices of sound financial management policies and procedures.
Strong ties with CONUS subcontractors able to execute subcontracts in excess of $20M.
Familiarity with market pricing comparable and pricing indices for merit shop labor, material, and equipment.
Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Modern office practices, methods, and computer equipment and applications related to the work.
English usage, grammar, spelling, vocabulary, and punctuation.

Nice To Haves

Perform programmatic administrative and management activities
Conduct research on a wide variety of administrative topics including subcontracting policies, and procedures.
Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Research, analyze, and evaluate new service delivery and improvements in operations, methods, procedures, and techniques.
Develop relationship with new subcontracting partners able to effectively support the execution of Federal construction operations.
Travel for meetings with internal team members and external subcontractors, not anticipated to exceed 2 trips per month.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
Effectively representing Parsons in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Establish and maintain a variety of filing, record keeping, and tracking systems.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
Effectively communicate in-person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Responsibilities

Responsible for the cost, schedule and technical performance of the subcontractors and suppliers throughout program performance
Serves as the Cost Account Manager (CAM) for supply chain related expenditures to the programs; tracking proposed costs versus executed costs/quotes meticulously against performance
Bridges coordination and alignment between Technical Teams, the Program Office, and Supply Chain providing information and assistance regarding procurement programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions
Actively engages during the proposal and business development phase to define subcontractor and supplier work that accurately capture the scale, scope and schedule of project design and delivery needs.
Analyzes risk during proposals and incorporates appropriate cost risk assessments for specific commodities or subcontracts as needed.
Assists in the development of subcontract insurance, bonding and risk requirements based on subcontractor scope of work.
Works with Supply Chain and Project Management teams to compile Statements of Work (SOWs), Sole Source Justifications, Technical Evaluations, and assist in Price Analyses by providing independent estimates and make vs buy decisions as needed.
Conducts capability assessments of the supplier base and builds relationships with the supply base to aid in determining self-perform or subcontractor perform decisions
Evaluates subcontractor and supplier bids and leads or participates in source selection.
Ensures selected subcontractors and suppliers are the correct fit for supply chain compliance and program execution.
Collaborates with Program Team and Supply Chain team to establish payment terms and contract types such as Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPPF), Time & Materials (T&M), etc.
Develops framework and schedules that support on time program performance that includes requisition releases plans, sounds lead time analysis and performance through to closure.
Coordinates with assigned Subcontracts Administrator and Buyer to release RFPs and gather appropriate documentation from the program team to ensure compliance and agile teamwork.
Maintains accurate records and files; develops storage of records for program and technical updates, schedules, SDRLs, and other deliverables.
Works with Supply Chain to ensure suppliers are maintaining contractual compliance throughout period of performance.
Provides written and photographical documentation for all subcontractor work activities daily in documenting subcontractor progress and performance, including deficiencies associated with resources, labor productivity, equipment utilization, quality, and safety compliance consistent with the needs to document and defend change order and claims.
Assists in analyzing the Prime Contract to determine appropriate flow-down clauses
Develops a Supplier Scorecard Quarterly Business Review (QBRs) Program in partnership with Supply Chain measuring key subcontractors and suppliers on cost, schedule, quality, safety, customer responsiveness and any other key metrics as the business determines is essential for the sector’s success.
Analyzes cost / price elements in contractor proposals, bids, amendments or change orders.
Regularly analyzes subcontractor and supplier costs during QBRs to ensure pricing remains in line with industry/commodity standards.
Attends/leads meetings with subcontractor partners and internal stakeholders.
Review invoices for approval based on work performed by suppliers or subcontractors.
Provide oversight of subcontractors/supplier’ compliance to their quality control plan, including inspection requirements and reporting.
Work and communicate effectively with onsite customer representatives to assure a continuous and uninterrupted workflow.
Coordinate with the project quality assurance manager on all quality matters including those requiring their timely participation and attention to assure the project’s contract quality objectives and reporting are achieved.
Address material issues or subcontractor work problems identified by Quality Assurance by working closely with QA teams, Programs staff, and Supply Chain personnel; issue necessary notices/documentation accordingly.
Liaise with Engineering to address technical questions from supply chain, subcontractors, or suppliers
Develops process for Supply Chain related Requests for Equitable Adjustment (REAs).
Partners with Supply Chain to ensure that programs are aligned with CPSR guidelines, policies and regulations.
Stay current and knowledgeable on Parsons’ policies, Federal Acquisition Regulations and the various federal agency regulations required to maintain financial, contractual and procurement compliance.
Performs other related duties as assigned.