Subcontract Coordinator - Automated Logic

Carrier • Downers Grove, IL

20d • Hybrid

About The Position

Carrier, global leader in intelligent climate and energy solutions, is committed to creating innovations that bring comfort, safety and sustainability to life. Through cutting-edge advancements in climate solutions such as temperature control, air quality and transportation, we improve lives, empower critical industries and ensure the safe transport of food, life-saving medicines and more. Since inventing modern air conditioning in 1902, we lead with purpose: enhancing the lives we live and the world we share. We continue to lead because of our world-class, inclusive workforce that puts the customer at the center of everything we do. For more information, visit corporate.carrier.com or follow Carrier on social media at @Carrier. At Automated Logic, we've been developing and supporting intelligent building solutions that have helped customers, including small businesses to Fortune 500 corporations, operate their buildings more efficiently for over 40 years. Our products help reduce energy consumption, lower utility, operating and maintenance costs, and improve indoor air quality, occupant comfort, and productivity. Technology that supports the buildings and industry of today and tomorrow requires a wide range of talents and skill sets. Scope of Position: This is a Hybrid role for candidates located in the Lisle, IL Area. This position is for a Subcontract Coordinator who is under moderate supervision. Solves moderately complex problems and assists staff in gathering, verifying, and processing documentation. May contribute to recommending, developing, and implementing new processes and analyses.

Requirements

• High School diploma or GED
• Must have a valid Driver’s License
• 2+ years’ of work experience in supporting operations/service teams
• 2+ years’ of work experience in a major ERP system (SAP, MSD, Oracle)
• 1+ years’ work experience in subcontracting

Nice To Haves

• Bachelor’s degree preferably in business, accounting or finance.
• HVAC industry experience.
• 1+ years’ work experience in subcontracting
• Knowledge in project forecasting or project budget analysis
• Experience in customer invoicing, AR, and collections efforts
• Requesting and understanding Certificates of Insurance

Responsibilities

• Prepare, issue, and track subcontract agreements, change orders, and related documentation.
• Maintain accurate subcontract files, ensuring all required documents (COIs, W-9s, lien waivers, safety forms) are current and compliant.
• Review subcontract submissions for accuracy, completeness, and alignment with project requirements and ALC policies.
• Submit and track vendor maintenance requests for new vendor setups and existing vendor updates.
• Follow up with subcontractors on outstanding documents, safety records, insurance renewals, and payment inquiries.
• Support communication with subcontractors and internal project teams to resolve issues promptly.

Benefits

• Health Care benefits: Medical, Dental, Vision; wellness incentives
• Retirement benefits
• Time Off and Leave: Paid vacation days, up to 15 days; paid sick days, up to 5 days; paid personal leave, up to 5 days; paid holidays, up to 13 days; birth and adoption leave; parental leave; family and medical leave; bereavement leave; jury duty; military leave; purchased vacation
• Disability: Short-term and long-term disability
• Life Insurance and Accidental Death and Dismemberment
• Tax-Advantaged Accounts: Health Savings Account; Healthcare Spending Account; Dependent Care Spending Account
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees