Subcontract Coordinator

Central Specialties • Alexandria, MN

73d • Onsite

About The Position

Central Specialties, Inc. is seeking a detail-oriented Subcontract Coordinator to support our construction project teams by preparing, issuing, and managing subcontract agreements. This position plays a key role in ensuring subcontract terms, insurance requirements, and supporting documents meet company standards, regulatory requirements, and project timelines. If you thrive in a fast-paced, accuracy-driven environment and enjoy collaborating with a variety of people, we want to meet you!

Requirements

• Associate's or bachelor's degree in Construction Management, Business Administration, or related field preferred (or equivalent experience).
• 3+ years of subcontract administration experience in heavy civil/highway construction is helpful but not required.
• Understanding of construction subcontracts, flow-down provisions, and contract risk.
• Familiarity with DOT contract forms, insurance certificates, and lien waiver requirements is a plus.
• Experience with ERP systems.
• Advanced proficiency with Microsoft Word, Excel, and document management systems.
• Strong written/verbal communication skills and attention to detail.
• Ability to manage multiple priorities in deadline-driven environments.
• Collaborative team mindset.

Nice To Haves

• 3+ years of subcontract administration experience in heavy civil/highway construction is helpful but not required.
• Familiarity with DOT contract forms, insurance certificates, and lien waiver requirements is a plus.

Responsibilities

• Prepare, review, and issue subcontract agreements, change orders, and other subcontract-related documents.
• Verify subcontractor licensing, insurance, bonding, and safety requirements.
• Maintain a central log of subcontract agreements, amendments, and supporting documentation.
• Track deliverables, including certificates of insurance, certified payrolls, lien waivers, and executed agreements.
• Review subcontractor change orders for accuracy, documentation, and authorization.
• Process subcontractor pay estimates and retainage terms for approval.
• Assist with project closeout, including collection of final waivers, warranties, and time-sensitive documentation.
• Support the maintenance of subcontract templates, forms, and standard clauses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees