Subcontract Administrator

Cryptic Vector • Liberty Township, OH

41d

About The Position

At Cryptic Vector, we are dedicated to mission success. We take the time to understand our customers' needs, delivering products that perform when our nation needs them most. We understand that properly supporting the most unique missions of the United States government requires the nation’s best. Our focus is on creating a culture where the best and brightest want to grow, learn, and stay. If producing out-of-the-box solutions is your specialty, then you’ll feel right at home at Cryptic Vector. We are solving the country’s most unique problems in an environment where problem solvers and hard workers thrive. We've replaced corporate red tape with transparency and servant leadership. Honestly, it’s hard not to love this culture! Cryptic Vector is seeking a detail-oriented Subcontract Administrator to manage the full subcontract lifecycle in support of our defense programs. You will handle acquisition, drafting, negotiation, award, execution, and closeout of subcontracts, flowing down prime contract requirements to industry partners with precision and compliance. We need an organized, proactive team player with proven expertise in subcontract administration. If you excel in fast-paced environments and take ownership of complex supplier relationships, this role is for you!

Requirements

• Bachelor’s degree in Business, Supply Change Management or related field.
• Minimum of 5-10 years of relevant experience in subcontract administration, procurement, or a related field is required.
• Active U.S. security clearance up to Top Secret (TS), with ability to maintain clearance eligibility, required
• Thorough understanding of contract law and procurement processes.
• In-depth understanding of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR), as well as other relevant government procurement regulations.
• Strong organization skills and attention to detail
• Excellent negotiation, analytical, and problem-solving skills.
• Ability to manage multiple tasks, priorities, and deadlines simultaneously in a fast-paced environment.
• Proficiency with MS Office Suite
• This role requires use of technical data subject to U.S. Government contract restrictions; therefore, this posting is only for U.S. Citizens.

Responsibilities

• Draft, review, and negotiate terms for subcontracts, purchase orders, non-disclosure agreements, and teaming agreements—including developing specifications, statements of work (SOWs), and other contractual documents—while leading negotiations with clients and suppliers to secure mutually beneficial outcomes. Identify and manage subcontract-related risks, implementing strategies to mitigate potential issues.
• Ensure all subcontracts align with relevant laws, government regulations (e.g., FAR, DFARS), and industry standards. Conduct risk assessments and implement mitigation strategies. Prepare and issue RFPs/RFQs, evaluate subcontractor proposals for compliance, conduct price/cost analysis to ensure reasonableness, and maintain accurate, organized contract records including proposals, amendments, and correspondence. Analyze and review contract terms, conditions, and requirements, ensuring alignment with company values and goals.
• Monitor subcontractor performance, cost, and schedule to ensure adherence to contractual obligations and project timelines. This also involves managing change orders, additions, or deletions to subcontracts.
• Maintain accurate and organized files and documentation for all subcontract activities, including correspondence, modifications, and closeout procedures.
• Act as the primary liaison between internal PM’s, Contracts Manager, and external subcontractors/vendors to resolve issues, disputes, and facilitate effective communication.
• Provide back-up support for Contracts Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees