Subcontract Admin Senior - Proposal

BAE Systems•Westminster, CO

7d•$82,779 - $140,723•Onsite

About The Position

Our dynamic Integrated Supply Chain (ISC) organization is seeking a highly organized, hardworking, and self-motivated Subcontract Admin Senior to keep the Supply Chain Organization running smoothly. The ideal candidate will support multiple Subcontract Management Representatives (SMR) with minimal direct supervision and will perform and maintain routine tasks in support of the organization. Therefore, the candidate will have superb time management and organizational skills. The candidate will be comfortable with general office operations, including electronic correspondence to both internal and external customers, filing, data entry, data verification, form generation and management, administration assistance. The ideal candidate should have good people and communication skills in order to best work with any required customers. The Operations Strategic Capabilities Unit plays a fundamental role in enabling efficient business and program execution – from strategic capital investments, industrial operations and an efficient supply chain, to state-of-the-art manufacturing and test operations and top-notch facilities management. The Integrated Supply Chain team has a direct impact on program success, acting as a critical chain that links the end-to-end material flow together. Our organization helps propel us forward and achieve true mission partnership.

Requirements

Bachelor’s degree plus 4 or more years related experience.
Each higher-level degree, i.e., Master’s Degree or Ph.D., may substitute for two years of experience. Related technical experience may be considered in lieu of education. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
Excellent organization, scheduling, and time management skills.
Ability to effectively relate with others and cooperate as a team member.
Ability to build effective relationships at all levels of the organization, using excellent interpersonal organizational and communication skills.
Excellent communication and customer service skills.
Willingness to learn various computer systems to support all levels of administrative duties required.

Responsibilities

Primary function of this role is to provide surge support of proposal efforts.
Responsible for supplier sourcing, solicit and lead supplier proposal evaluations; employ value analysis techniques to analyze cost/price technical capability and financial viability, investigate supplier’s ability to perform within the proposed cost, technical, and schedule parameters.
Responsible for coordinating supplier representation forms with the external supply base. This includes submittal of the form to suppliers, requesting and managing completion of the form and submitting the form electronically for internal processing. This is an on-going task with varied demand.
Responsible for managing purchase order commitment reconciliation within the required purchase order systems. This will require investigating and resolving problems. This is an on-going task with varied level of demand.
Data entry of purchase order supplier commitment due dates into the required purchase order system. This is a weekly task and dependent on open PO backlog, the volume for this task may vary from week to week.
Create and verify Non-Disclosure Agreements with suppliers as required. These agreements will also require electronic filing. This is an on-going task with varied demand.
Manage incoming insurance certifications from suppliers and electronically manage and file as required. This is an on-going task with varied demand.
Process electronic shippers to support the shipment of hardware to suppliers as required. This is an on-going task with varied demand.
Assist with invoicing issues and discrepancies. This includes research of the discrepancies and management of required corrections in the invoicing software systems. This is an on-going task with varied demand.
Maintain a regular and predictable work schedule.
Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company.
Interact appropriately with others in order to maintain a positive and productive work environment.
Perform other duties as necessary.

Benefits

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
a legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays
paid parental, military, bereavement, and any applicable federal and state sick leave
company recognition program to receive monetary or non-monetary recognition awards