Student Worker- ASUN Assistant Director of Clubs & Organizations

University of Nevada Reno•Reno, NV

About The Position

The Associated Students of the University of Nevada is made up of every undergraduate student at the University of Nevada. ASUN provides a means for students to voice concerns and address issues at the university, local, state, national, and international levels.

Requirements

Candidate must be enrolled at the University of Nevada, Reno
Maintain a 2.00 GPA and be enrolled in at least 7 credits
Perform all duties and instructions outlined by the ASUN Governing Documents
Uphold the Nevada Student Code of Conduct
Meet all deadlines set forth, attend all required meetings and training, work scheduled hours, properly complete and submit HR paperwork on time, assist in the promotion of the mission of ASUN and Nevada, behave in a manner that is ethical, maintain a high level of integrity
Other duties as called upon by my position
I understand if I do not adhere to the items outlined in this agreement or what is stated in the ASUN Governing Documents, my position may be subject to disciplinary action by the ASUN Judicial Council and/or the University of Nevada.

Nice To Haves

Assistant Director of Budget and Student Event Advisory Board (SEAB) Prior experience in ASUN as an officer or intern
Previous management, mentorship, or leadership experience with peers
Demonstrated track record of excellence in student outreach with clubs and organizations
Experience with budget management and financial planning through course of study, previous work experience, or extracurriculars
Solid understanding of the funding processes available to student clubs and organizations, including funding requests, fundraising opportunities, and event planning guidelines
Strong organizational and management skills to manage coordination of funding requests within the department
Service-oriented approach to supporting the needs of club leaders and members through responsiveness to inquiries, willingness to provide assistance, and a proactive approach to addressing concerns or issues
Motivation to further the goals and initiatives under the Impact Nevada platform, through: Enhancing communication between clubs and club commissioners by providing transparent communication methods to offer necessary support and resources Promoting awareness of funding sources and initiatives available to registered clubs and organizations Holding club commissioners accountable to proactively reach out to clubs and organizations within their coalition and set aside hours to consistently meet with club leaders Expanding knowledge of club processes through diverse formats, such as social media and additional online spaces
Demonstrated commitment to diversity, equity, and inclusion in providing support services to clubs and organizations
Flexibility and adaptability within role; ability to time manage and prioritize tasks
Willingness to mentor an intern during the fall and spring semesters
Assistant Director of Club Renewal and Interns Prior experience in ASUN as an officer or intern
Previous management, mentorship, or leadership experience with peers
Demonstrated track record of excellence in student outreach with clubs and organizations
Strong organizational and management skills to manage and track processing of club registration and records within the department
Service-oriented approach to supporting the needs of club leaders and members through responsiveness to inquiries, willingness to provide assistance, and a proactive approach to addressing concerns or issues
Motivation to further the goals and initiatives under the Impact Nevada platform, through: Enhancing communication between clubs and club commissioners by providing transparent communication methods to offer necessary support and resources Holding club commissioners accountable to proactively reach out to clubs and organizations within their coalition and set aside hours to consistently meet with club leaders Expanding knowledge of club processes through diverse formats, such as social media and additional online spaces
Demonstrated commitment to diversity, equity, and inclusion in providing support services to clubs and organizations
Flexibility and adaptability within role; ability to time manage and prioritize tasks
Strong planning skills to outline learning outcomes and educational material within the ASUN Clubs and Organizations Internship Program and create systems that drive intern retention and professional development

Responsibilities

Assistant Director of Budget and Student Event Advisory Board (SEAB) To manage operations of ASUN Club Support Funding
To manage the budget of ASUN Club Support Funding
To track information and data related to the requesting, allocation, spending, remittance, and status of ASUN Club Support Funding by individual clubs and club coalitions
To assist the Director of Clubs and Organizations in account management and financial advisement of ASUN recognized clubs and organizations
To act as a liaison between the Department, clubs, and SEAB
To assume the duties and responsibilities of the Director in the Director's absence
To act as a liaison between the Department and Central Station
Any other duties as assigned by the Director
Responsible to attend all ASUN retreats, and trainings as decided by the Director of Clubs and Organizations and the Director of Executive Outreach
Shall be required to attend scheduled Department of Clubs and Organizations meetings, unless the presiding officer grants an excused absence prior to the meeting convening
Shall serve as a liaison with the Student Events Advisory Board (SEAB) including attending SEAB meetings, managing the club event schedule, and assisting clubs with event process/logistics
To attend Student Events Advisory Board meetings for the purpose of funding proposals and club advisement
Supporting clubs with funding questions, SEAB questions, and event assistance necessary for the success of the clubs
Report to the commission prior to funding hearings with club SEAB information to allow commissioners to proactively reach out to clubs
To be present at funding hearings for ensuring clubs have applied and attended SEAB
To track club events scheduled in order to ensure clubs are following correct processes and ensuring success.
Assistant Director of Club Renewal and Interns To oversee the club renewal process and delegate tasks to the commission
Work with the CSE Assistant Director of Clubs and Organizations as well as the Club Engagement Assistant in the club renewal process
Oversee the Department of Clubs and Organizations Internship
Any other duties assigned by the Director
Responsible for attending all ASUN retreats, and trainings as decided by the Director of Clubs and Organizations and the Director of Executive Outreach
The Assistant Director shall be required to attend scheduled Department of Clubs and Organizations meetings, unless the presiding officer grants an excused absence prior to the meeting convening.
The Assistant Director of Club Renewal and Interns shall oversee the Department of Clubs and Organizations Internship Program responsibilities including hiring interns, managing interns, and creating/executing the curriculum for Department interns
To review Clubs and Organizations Internship candidates for eligibility with the assistance of the Director and the administrative faculty of the Center for Student Engagement
To plan, organize, and execute the curriculum of the Department of Clubs and Organizations Internship Program to include: Producing the education components throughout the program to include sentiments such as: starting a club, club renewal, club resources and resource requests, club support funding applications and hearings, club funding, SEAB, club travel claims, etc.
Presentations or guest speakers that increase the learning mission of the programs
Coordinating a “mentor system” where the Director, Club Commissioners, and Assistant Directors, are matched to mentor and educate the Department Clubs and Organizations Intern(s)
The Assistant Director of Club Renewal and Interns shall oversee the Department of Clubs and Organizations Club Renewal processes including upholding communication and maintaining structure with the Department, clubs, and Center for Student Engagement
Delegating club renewal tasks to commissioners for completion and assigning deadlines for clubs to have a timely renewal period
Responsible for holding clubs accountable for completing renewal tasks and following up with clubs for missing items or indication of completion
Assist with all processes regarding registrations and renewal preparation when necessary
Communicating with clubs and the Department of renewal processes including: Sending email checklists with necessary tasks needed for completion by delegating email checks to commissioners
Communication with the commission to ensure constituents are being reviewed, as well as all other renewal tasks
Ensuring clubs have completed tasks with all required information and scores by delegating task checks to commissioners.