STUDENT RECORDS CLERK

Chugach Government Solutions, LLC•Cleveland, OH

47d•Onsite

About The Position

Generate, maintain, and ensure accuracy of all data files and manual files for students enrolled in Job Corps in compliance with government, corporate, and management directives. Work Model: Onsite/In-Office

Requirements

High School Diploma or general equivalency diploma (GED).
One Year certificate from college or technical school; or six months experience in related fields - office procedures, data processing, word process and spreadsheets.
Proficient in the use of Microsoft Word, Excel, and Outlook at an intermediate level
Type 50+ words per minute.
Successfully pass any background check and/drug test required on the contract.
Ability to obtain & maintain valid Driver's License and an acceptable driving record.

Nice To Haves

Associate of Arts Degree in Business or Office Administration.

Responsibilities

Generate and maintain data, ensuring accuracy of the CIS system.
Retrieve and distribute reports from the CIS system on a daily/weekly/monthly basis.
File necessary paperwork in each student's individual records, adhering to the student right to privacy policy.
Perform a variety of clerical duties concerning student records to ensure compliance; including typing correspondence, form letters, accountability forms, and order forms. Ensure the department is continually stocked with materials.
Act as liaison between staff, students, and/or outside agencies. Utilize customer service skills.
Provide orientation for new staff and students concerning student record functions. Receive and provide cross training to others in the department.
Ensure students receive pay allowances and allotments in a timely manner. Ensure monies are verified and posted for active and separated students. Maintain required logs and reports.
Make necessary travel arrangements for students. Work closely with the designated travel agency and necessary departments to ensure best travel arrangements. Ensure all unused or voided tickets are processed.
Ensure proper archiving procedures for separated student records.
Maintain accountability of students and property; adhere to safety practices.
Cultivate and maintain a climate on Center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
Ensure integrity and accuracy of all data entered into the CIS and permanent student records.
Promote student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skill acquisition and intervening when inappropriate behavior is observed.
Performs other related duties as assigned.
Completing all mandated training requirements per government and management directives.
Timely and cost effective performance of duties.
Communicating effectively verbally and in writing with all levels of Center staff and students.
Ability to develop rapport and positive working relationships with all departments.
Timely completion and accuracy of all departmental work.
Dealing with a variety of people in a professional, courteous manner in diversified situations.
Adherence to established company safety policies and ability to work in a safe manner, using any required personal protective equipment (PPE) as may be required.
Compliance with company standard operating procedures and personnel policies and procedures.