Student Program Coordinator

The University of Texas at Austin•Austin, TX

12h•$55,000•Onsite

About The Position

Established in 2023 as UT Austin’s newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations. Upholding the University’s motto — Disciplina Praesidium Civitatis , “Education is the guardian genius of democracy”—we advance The University of Texas at Austin’s mission to achieve excellence in education, research, and public service. The University of Texas at Austin provides an outstanding benefits package to staff, including: Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) Vision, dental, life, and disability insurance options Paid vacation, sick leave, and holidays Teachers Retirement System of Texas (a defined benefit retirement plan) Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) Flexible spending account options for medical and childcare expenses Training and conference opportunities Tuition assistance Athletic ticket discounts Access to UT Austin's libraries and museums Free rides on all UT Shuttle and Capital Metro buses with staff ID card For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards Purpose The Student Program Coordinator supports the planning, coordination, and delivery of student programming and events that foster engagement, community, and connection among students, faculty and SCL visitors. This role will manage event logistics, communications, and operational support, collaborates with campus partners, and ensures a welcoming, well-organized experience for students, staff, and guests.

Requirements

Bachelors in a related field.
At least 3 years of experience coordinating or administering a program.
Strong organizational skills with the ability to manage multiple events and deadlines simultaneously.
Excellent written and verbal communication skills.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Demonstrated experience with the UT travel request system, Mailchimp, Qualtrics, and website content updates or revisions
Familiarity with UT purchasing systems, including vendor identification, order placement, and procurement processes
Experience creating detailed itineraries and coordinating logistics for special guests and events

Responsibilities

Coordinate and manage student events from planning through execution, including RSVP tracking (Eventbrite, Google Forms), invitations (Mailchimp), setup, on-site support, and breakdown for in-person and virtual programs.
Serve as the primary point of contact for event logistics; coordinate space reservations, technology needs, catering, facilities, tables, and supplies in collaboration with campus partners, student organizations, and Student Housing.
Order and manage event materials, including SCL-branded merchandise, catering, and supplies.
Process travel for staff and invited guests, including RTAs, documentation, booking travel, coordinating with guests, and preparing itineraries.
Assist with event marketing efforts, including designing posters and invitations and managing student-facing communications related to programming, advising, and career development.
Maintain event, recruitment, and office supplies; manage inventory of print materials, signage, and swag; purchase materials through approved vendors using ProCard and purchase orders in collaboration with the Business Affairs Administrative Manager.
Support SCL website updates by gathering photos, editing copy, and completing periodic design and content revisions.
Collaborate with internal administrative partners to maintain office supplies and general upkeep of the Littlefield Home and Littlefield Carriage House.
Oversee space availability, maintain the events calendar, and serve as backup support for USO staff.
Engage with students and faculty to foster a welcoming community.
Attend internal meetings to stay current on University purchasing policies and procedures.
Assist with the development and implementation of the SCL student survey.
Perform other duties as assigned.

Benefits

Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card