Student Assistant, Enterprise & Procurement Services

Foundation for California Community Colleges

1d • Remote

About The Position

We are seeking a Student Assistant to join FoundationCCC in its mission of benefiting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. Together, we are building stronger communities by getting students and colleges the resources they need to succeed and expanding pathways to economic and social mobility across California. Join us as we continue this important work to uphold the value of community colleges in building a brighter future. What You’ll Do Under the direction of the Contracts & Compliance Associate, the Student Assistant is responsible for providing the Enterprise & Procurement Services department with a wide range of support, including but not limited to, contract drafting and lifecycle management, insurance compliance, contract compliance, risk management, information governance, customer service, and other administrative tasks. The incumbent will work closely with the organization’s Legal and Contracts departments to ensure alignment. Facilitate and assist with tracking contracts and certificates of insurance (including additional insured and other endorsements) and other contract requirements to ensure agreements are current and vendor’s provisions follow the Foundation’s Contracts Policy and in coordination with the Legal Department’s requirements. Support contract portfolio lifecycle by drafting contract modifications, extensions, amendments, notices, and preliminary agreement documents. Communicate proactively, timely, and effectively with internal and external contacts regarding the status of contracts, insurance issues, projects, and/or other various documents or processes, including providing necessary information and following up. Provide general administrative support to supervisor such as: proofreading and formatting documents; organizing contract and legal files; filing; preparing correspondence and mailing; scheduling appointments; and other administrative tasks. Attributes for Success Outstanding attention to detail and follow-through. Strong organizational skills and ability to prioritize multiple projects. Effective time management, communication, prioritization, customer service, multitasking, and analytical skills required. We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency We are committed to professional development with an emphasis on shared leadership, to ensure growth for employees and the organization overall What we Offer FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol. Benefits Competitive compensation and pro-rated paid time off (PTO) in accordance with California law; paid sick leave provided. Eligibility to participate in certain employee benefit programs, which may include: Medical, dental, and vision insurance plans (eligibility and employer contribution may vary based on scheduled hours) Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA), if enrolled in a qualifying plan Employee Assistance Program (EAP) and wellness resources Participation in the CalPERS retirement program (subject to eligibility requirements) and access to optional 403(b) and 457 retirement plans To see the full job description, please email [email protected]. Budgeted Hourly Pay Range: Final salary and rates are based on education, experience, skills relevant to the role, and internal equity. The Foundation for California Community Colleges is the official nonprofit partner to the California Community Colleges, the largest and most diverse system of higher education in the nation. Our work reaches all 116 California Community Colleges across 73 districts and is designed to help improve the student experience and expand pathways to economic and social mobility across California. More specifically, we exist to benefit: Students: We believe in ensuring students from all backgrounds succeed in reaching their goals and improving their lives and their communities; Community Colleges: We believe in lifting up the California Community College system as the greatest gateway to a better future; and Communities: We believe in the power of community colleges to help their communities thrive. Our projects and services seek to be at the forefront of innovation and excellence in higher education across five areas of impact: student success, workforce development, equity, community impact, and system support. To date, we’ve delivered hundreds of millions in grants, support, and cost savings to colleges and students to make this possible, with 85 cents of every dollar raised directly allocated to programs and services. We’re proud of our role in helping Californians build a better future for themselves and their families, but we know there’s more to be done. Join us. Learn more about working at the Foundation > Read the Foundation's Double Impact Strategic Plan > Location The Foundation’s main headquarters are based in Sacramento, California, though we offer remote opportunities throughout the entire state. We aim to hire a workforce reflective of the California communities we serve.

Requirements

• Outstanding attention to detail and follow-through.
• Strong organizational skills and ability to prioritize multiple projects.
• Effective time management, communication, prioritization, customer service, multitasking, and analytical skills required.

Responsibilities

• Facilitate and assist with tracking contracts and certificates of insurance (including additional insured and other endorsements) and other contract requirements to ensure agreements are current and vendor’s provisions follow the Foundation’s Contracts Policy and in coordination with the Legal Department’s requirements.
• Support contract portfolio lifecycle by drafting contract modifications, extensions, amendments, notices, and preliminary agreement documents.
• Communicate proactively, timely, and effectively with internal and external contacts regarding the status of contracts, insurance issues, projects, and/or other various documents or processes, including providing necessary information and following up.
• Provide general administrative support to supervisor such as: proofreading and formatting documents; organizing contract and legal files; filing; preparing correspondence and mailing; scheduling appointments; and other administrative tasks.

Benefits

• Competitive compensation and pro-rated paid time off (PTO) in accordance with California law; paid sick leave provided.
• Eligibility to participate in certain employee benefit programs, which may include: Medical, dental, and vision insurance plans (eligibility and employer contribution may vary based on scheduled hours)
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA), if enrolled in a qualifying plan
• Employee Assistance Program (EAP) and wellness resources
• Participation in the CalPERS retirement program (subject to eligibility requirements) and access to optional 403(b) and 457 retirement plans

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: No Education Listed