Stewardship Coordinator, Foundation

Washington Hospital•Fremont, CA

About The Position

The Stewardship Coordinator (Part-Time) is responsible for leading a comprehensive donor stewardship program that strengthens relationships, promotes donor retention, and communicates the impact of giving in meaningful and personalized ways. This role manages the creation of stewardship strategies, tools, and experiences, including the annual Top Hat Gala, that demonstrate impact and ensure donors feel valued, informed, and connected to the organization leading to increased levels of giving. This is a part-time position with the opportunity to grow into a full-time role as the Foundation’s stewardship program continues to expand.

Requirements

Bachelor’s degree or equivalent year for year experience in communications, public relations, marketing, nonprofit management, healthcare administration, or related field required
5-7 years of experience in donor relations, stewardship, events, communications, or development support
Strong written and verbal communication skills
Event planning and project management experience
Strong attention to detail and follow-through
Ability to manage multiple projects and deadlines
Strong experience tracking moves management and events in donor databases
Proficiency with Microsoft Office
Strong interpersonal skills and donor-centric mindset
High degree of professionalism, discretion, and confidentiality
Ability to work independently and collaboratively
Comfort interfacing with senior leadership, physicians, Board members and major donors

Nice To Haves

Experience in healthcare philanthropy or major gift stewardship
Experience with design and communications tools such as Canva and Constant Contact

Responsibilities

Partner with Development team to design and implement donor-centric experiences throughout the donor lifecycle that strengthen relationships and inspire giving
Plan and execute donor engagement events, gratitude moments, behind-the-scenes tours, physician engagements, and small bespoke experiences
Engage a select portfolio of corporate donors through annual or Top Hat event sponsorships
Draft thoughtful donor communications, impact updates, invitations, and recognition materials
Maintain stewardship plans, engagement notes, and touchpoints in the donor database, ensuring strategy aligns with donor intent and Foundation policies
Track stewardship activities and outcomes in the database to support donor retention and engagement strategies
Conduct prospect research and analysis to support donor engagement strategies, ensuring all information is handled with the highest level of confidentiality and used thoughtfully to inform respectful, personalized, and effective donor interactions
Manage logistics for small and large-scale events, including donor receptions, physician talks, cultivation gatherings, and the Annual Top Hat Gala
Support volunteer and Board engagement related to stewardship activities
Assist in donor recognition efforts, including donor displays, impact reporting and other celebrations
Represent the Washington Health Foundation & Washington Health with warmth, discretion, and professionalism
Maintain donor confidentiality and adhere to HIPAA and Foundation policies
Build strong collaborative relationships across the Foundation and Hospital
Demonstrate responsiveness, reliability, and strong judgment
Identify opportunities to enhance the donor stewardship experience
Recommend improvements to stewardship processes and donor engagement strategies
Support continuous improvement of donor recognition and engagement efforts
Participate in professional development related to donor engagement, stewardship best practices, and healthcare philanthropy
Adhere to HIPAA, IRS regulations related to charitable giving, Hospital policies, and Foundation policies
Support ethical fundraising standards and donor rights