Staffing Scheduler

Brown Medicine•Campus, IL

4d•$22 - $36•Onsite

About The Position

The Staffing Scheduler assists with the management of staffing, scheduling, and payroll for all levels of staff in the nursing department including the Behavior health Specialist. Plans for adequate RN and BHS coverage for each shift and proactively for future shift. Responsible for scheduling float/per diem staff and unit staff as necessary. Enters employee information and work schedules, vacation, and changes into integrated time and attendance system. Performs a variety of complex clerical functions under the supervision of the Lead Staffing Scheduler. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate

Requirements

A.S..D. business administration, healthcare admin or a related field prefered
One year’s experience in scheduling.
Ability to handle stressful situations and multiple demands in an effective manner and demonstrate organizational and problem-solving skills.
Organizational skills to maintain departmental files, records, and statistical data.
Proficiency with Microsoft Office Suite and Workforce Management system applications.
Interpersonal skills to effectively interact with a variety of hospital personnel.

Responsibilities

Following established criteria, complete and review nursing department schedule to ensure that all work schedules/shifts are filled/covered.
In concert with Lead Staffing Scheduler, arrange coverage for unanticipated absences that occur after program schedules are complete (example - new leave of absence in department) assuring cost-effective solutions and appropriate staffing ratios are maintained. This is done by working with nursing department staff to change schedules and by utilizing per diem employees.
Identify staff replacement contacted and determine qualifying pay status e.g. straight time, time and one-half, over 40 hours, etc.
Contact nursing unit management as necessary to investigate and resolve scheduling conflicts.
Prepare and maintain related records of activities.
Understand the hospital’s personnel policies and procedures.
Develops department schedules aligned with all policies and procedures.
Performs other duties as assigned.
Operate office equipment such as PC and applications, calculator, fax and photocopier, etc.
Perform other clerical activities such as daily paperwork, filing, maintaining, and updating manuals, preparing reports, distributing payroll time sheets and payroll advice, etc.