Staffing Coordinator - Inpatient Nursing

Mary Free Bed Rehabilitation Hospital•Grand Rapids, MI

7d•$21•Onsite

About The Position

The Staffing Coordinator(s), in collaboration with the Nursing Leadership Team is responsible for the development and maintenance of fiscally conscious nursing schedules that provide optimal utilization of staff on the inpatient units. The Staffing Coordinator(s) is also responsible for managing the activities necessary for the Nursing Department payroll. Furthermore, the Staffing Coordinator(s) working with the Nursing Leadership Team, develops, maintains, and analyzes reports correlating the inpatient census to staff utilization, absenteeism/tardiness, and the nursing budget to monitor financial performance in the nursing department. Additional responsibilities include active participation in Quality Improvement initiatives within the nursing department through data collection, analysis, and reporting, particularly those related to the JCAHO or HFAP Staffing Effectiveness guidelines, participation in Nursing Leadership Team meetings, and ensuring compliance with organizational and accreditation regulations.

Requirements

Associates degree or equivalent experience required.
Proficient utilization of Microsoft Office and ability to successfully learn other computer applications.
Outstanding written and oral communication skills.
Must be detail oriented with demonstrated ability to analyze multifaceted situations to determine appropriate course of action.
Ability to work independently at a high level of efficiency; working independently to prioritize workload and meet deadlines given a high-volume workload with multiple interruptions
Excellent customer service skills required.
Able to maintain confidentiality

Nice To Haves

At least 2 years of previous scheduling/staffing experience preferred.

Responsibilities

Staffing/Scheduling: Develops the staff schedules at least four (4) weeks in advance.
Collaborates with the Nursing Leadership Team regarding staffing/scheduling needs, changes, and vacancies.
Proactively identifies staffing needs and works with the Nursing Leadership Team and nursing staff to address staffing needs based on census levels acuity and staff skill mix.
Collaborates with the Nursing Leadership Team to ensure staffing levels are appropriate.
Maintains records of absenteeism and tardiness and notifies the Nursing Leadership Team as needed.
Analyzes staff vacation and continuing education requests per budget and organizational needs.
Incorporates the requests when approved by the Nursing Leadership Team into the schedule as appropriate.
Provides pertinent information to the Nursing Administration for the completion of the Employee Change Forms (ECF) when approved by the Nursing Leadership Team.
Develops and implements proposals for improving operational efficiencies.
Quality Improvement: When indicated, the Staffing Coordinator(s) works with appropriate Nursing Leadership Team members to develop action plans related the specific monitors in the Staffing Effectiveness or Patient Safety projects.
As needed, the Staffing Coordinator(s) conducts QI surveys and compiles QI data.
In addition, this individual contributes by participating in meetings, identifying problems, and seeking solutions.
Monitoring of Financial Performance: The Staffing Coordinator(s) processes staff time for payroll, developing and analyzing biweekly reports including overtime and incentive expenditures.
Develops and analyzes bi-weekly FTE utilization reports looking for trends and opportunities for improvement.
These individual reviews this information with the Nursing Leadership Team.
Provides pertinent information to the Nursing Administration for the completion of the Employee Change Forms (ECF) when approved by the Nursing Leadership Team.
Develops and implements proposals for improving operational efficiencies.
Customer Service Responsibilities: Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members.
This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.
Responsibilities in Quality Improvement: Contribute by identifying problems and seeking solutions.
Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.