Staffing and Medical Supply Coordinator

UHS•West Allis, WI

23d

About The Position

We are looking for looking for an Staffing and Supply Coordinator to join our team. Granite Hills Hospital offers high-quality, patient centered care for the greater Milwaukee community. Our new 120-bed facility will feature evidence-based treatment modalities and a multi-disciplinary team led by expert medical professionals. Our mission is to provide much needed outcome-focused care for those who need it most. As a Staffing and Supply Coordinator will provide full life cycle recruiting and onboarding for all positions at the facility. Additionally you will cultivate and maintain relationships with the hiring managers, candidates, and staff. Working with the leadership team you will develop recruitment techniques, strategies, and action plans to efficiently cover the recruitment and onboarding workload. Granite Hills Hospital offers comprehensive benefits such as: Competitive Compensation Excellent Medical, Dental, Vision, and Prescription Drug Plan Generous Paid Time Off 401(K) with company match and discounted stock plan Career development opportunities within UHS and its Subsidiaries Education Assistance Disability, Life, Pet Insurance and much more! One of the nation’s largest and most respected hospital companies, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Steadily growing from a startup to an esteemed Fortune 500 corporation, UHS today has annual revenue nearing $10 billion. UHS is recognized as one of the World’s Most Admired Companies by Fortune; ranked #276 on the Fortune 500, and listed #275 in Forbes inaugural ranking of America’s Top 500 Public Companies. POSITION SUMMARY The Nursing Staff Coordinator (Staffing Coordinator) is responsible for keeping all the hospital units fully staffed, in order for personnel to properly care for the patients within the facility. The Staffing Coordinator manages the shift master scheduling software system, adjusting appropriately the staffing levels based on census fluctuations, call-ins and pre-planned leaves of absences to ensure adequate coverage for all shifts. This position is a key contributor and a member of the Nursing Management Team, and reports directly to the Director of Nursing.

Requirements

High School diploma of GED required. Bachelor’s Degree in Business or related field preferred.
Preferably a minimum of two (2) years’ experience in hospital with staffing/scheduling responsibilities for all shifts for clinical and nursing personnel; will consider business office and/or human resources experience, preferably in a health care setting; or any combination of education, training or experience in a hospital business office.
Must maintain a valid driver's license in the applicable state.
Successful completion of CPR and CPI (Crisis Prevention Intervention) training.
May be required to work overtime and flexible hours.

Nice To Haves

Bachelor’s Degree in Business or related field preferred.

Responsibilities

Provide daily staffing of RN’s, LVN’s and MHT’s.
Responsible for maintaining business rules, administering shifts and approving shift assignments in Shift Hound - the nurse scheduling software program.
Assists purchasing agent for patient care services and supplies.
Process PTO requests and ensure coverage for employees taking PTO.
Fill staffing vacancies in advance to ensure adequate coverage for all shifts.
Communicate with CEO, CFO, DON and all House Supervisors regarding floor orientation scheduling for newly hired employees in the nursing department.
Utilize sound judgment to determine the authorization and use of temporary staffing agencies.
Actively participates and directs the training and onboarding of new employees as it relates to the scheduling process.
Counsels current employees on the process of scheduling time off and requests for transfers.
Produces and maintains daily staffing reports, which includes verifying work hours, requested time off, as well as job vacancies.
Partners with Payroll on a routine basis to ensure payroll is disbursed accurately.
Works closely with HR on a variety of issues, which include assisting in the orientation of new employees, briefing employees on the requirements of work shifts and hours, as well as training new employees on systems or programs used to report work hours.
Actively participates in management meetings to discuss staffing issues.
Utilizes the Shift Hound computer software system to update and maintain the master schedule.
Processes call ins/absences and ensure coverage.
Produce daily staffing sheets and store past daily sheets.
Prepare daily staffing FTE report for CEO, CFO, and DON.
Review time sheets daily and make corrections as needed for Payroll.
Review staffing with DON to ensure adherence to staffing grid and safety.
Provide monthly “nursing agency” usage reports to CFO.
Maintain up to date and accurate nursing staff phone lists.
Maintain supply order for nursing department.
Ability to answer needs off-hours.
Assist HR with notifications to nursing staff with regard to licensure and certification compliance.
Assist on units if acuity level is high.
Assist with emergency Codes as necessary.