Staff Training Coordinator/Secretary

Evergreen Life Services Texas•Dallas, TX

2d•$14

About The Position

This position is responsible for ensuring that required training is conducted and documented, and assistance is given with administrative duties as needed. Provides general and limited specialized secretarial services for the Administrative Office and assists the Executive Director and/or Administrative Assistant in administering the Human Resource functions of the division office.

Requirements

High school diploma and at least one (1) year of experience in administrative duties, including training.
Basic knowledge of state and federal guidelines governing Evergreen programs.
Must have a good driving record that meets the minimum requirements for Evergreen and reliable transportation.
Must pass a drug screen and criminal background check.
Ability to meet the public in a manner that reflects creditably upon the organization and must have the ability to deal with individual(s) served and staff in a manner that is conducive to harmony and their best efforts.
Must be adaptable and have the ability to make decisions.
May be required to attend seminar or job-related training courses.
Must have understanding, patience, and tact in dealing with individuals served, their families or advocates, and other agencies involved in providing supports for people served.
Must have the ability to maintain good working relationships with Evergreen staff and with contacts from other agencies or entities.
Must be able to prioritize work tasks.
Must be able to work without close personal supervision.
Working knowledge of Microsoft Windows and Office applications.
Working knowledge of Google Workspace.
Aptitude to learn other software programs as required for this position.

Responsibilities

Ensure that training courses, both Evergreen-specific and state-specific, are available, conducted, and documented in the appropriate manner.
Schedule the appropriate trainers for all training required.
Conduct training directly if needed.
Assist with orientation process for new employees.
Abide by all policies, procedures, regulations, and guidelines for safety, quality assurance, and general corporate oversight.
Assist with all administrative duties for the Division as required (i.e., Human Resources, Finance, etc.).
Complete new hire packets (including all insurance forms), workers' compensation reports, vehicle accident reports, and unemployment claim information, and forward to Home Office for processing within a required time frame.
Conduct reference checks of applicants.
Explain company benefits to employees and, when necessary, seek additional clarification.
Maintain employee files and ensure confidentiality.
Verify and maintain all employee drivers’ licenses and auto insurance information.
Complete all PCNs and required documentation for staff changes.
Assist with the verification and correction of all payroll documents.