Staff Assistant

Rutgers University • Newark, NJ

2d

About The Position

Rutgers, The State University of New Jersey is seeking a Staff Assistant in the Rutgers School of Dental Medicine, Diagnostic Sciences Department. The Staff Assistant performs a wide variety of administrative and support services within a section, division, or department. This role also includes assisting with the planning and support of program activities, as well as the coordination of office operations. Among the key duties for this position are the following: Responsible for providing administrative, analytical, computing and staff support for the department. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages. Maintains all corporate compliance and credentialing information for both faculty and staff. Screens calls and provides information in accordance with organizational policy. Provides administrative support for the New Jersey Diagnostic Service (Biopsy Service). Responsible for monitoring and maintaining inventory of necessary supplies for the faculty and staff of the Diagnostic Sciences Department. Coordinates meetings, conferences and room facilities for courses and/or presentations. Responsible for maintaining room schedule for Chairman’s Suite Conference Rooms. Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries. Develops and implements controls for work assignments under the direction of the Program Administrator. Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. The department is looking to reclassify an existing vacant position, previously held by Gloria Smith who has retired. Title, pay, etc. contingent upon compensation’s review and approval.

Responsibilities

• Providing administrative, analytical, computing and staff support for the department.
• Executing assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages.
• Maintaining all corporate compliance and credentialing information for both faculty and staff.
• Screening calls and provides information in accordance with organizational policy.
• Providing administrative support for the New Jersey Diagnostic Service (Biopsy Service).
• Responsible for monitoring and maintaining inventory of necessary supplies for the faculty and staff of the Diagnostic Sciences Department.
• Coordinating meetings, conferences and room facilities for courses and/or presentations.
• Responsible for maintaining room schedule for Chairman’s Suite Conference Rooms.
• Receiving and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.
• Developing and implements controls for work assignments under the direction of the Program Administrator.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed