Staff Assistant

Franciscan Alliance, Inc.•Greenwood, IN

2d•Onsite

About The Position

The Staff Assistant is responsible for supporting the administrative needs of the program office. This position performs a variety of clerical duties with a focus on supporting the HR department including inputting new hires, coordinating new hire paperwork and scheduling new hire labs, physicals, and orientations. This position also completes or supports the delivery of special projects as required. WHO WE ARE With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers that provide compassionate, comprehensive care for our patients and the communities we serve. WHAT YOU CAN EXPECT Act as the receptionist for the department, answering telephone inquiries, recording and delivering messages as well as greeting and directing visitors. Assist with special projects as directed. Coordinate the criminal history process, including collecting the necessary information from candidates to initiate the process, communicating the results of the checks and documenting in appropriate files. Coordinate W-4 information with the appropriate states, supporting compliance efforts with Federal Welfare reform. Input new hires into the HRIS and Talent Management Systems, coordinate new hire paperwork, schedule new hire labs, physicals, and orientations as well as coordinate ID badges as assigned. Monitor bonus-pay-outs; notify payroll to ensure appropriate amount and timing of payouts. Prepare new hire folders and records. File documents in accordance with established filing systems in a timely manner. Transfer files between departments following as required. Receive mail, sort and distribute to appropriate individual or department. Review job bids and schedules interviews, including coordinating with candidates, booking meeting rooms and preparing interview materials

Requirements

High School Diploma/GED required
2 year of business office experience required

Responsibilities

Act as the receptionist for the department, answering telephone inquiries, recording and delivering messages as well as greeting and directing visitors.
Assist with special projects as directed.
Coordinate the criminal history process, including collecting the necessary information from candidates to initiate the process, communicating the results of the checks and documenting in appropriate files.
Coordinate W-4 information with the appropriate states, supporting compliance efforts with Federal Welfare reform.
Input new hires into the HRIS and Talent Management Systems, coordinate new hire paperwork, schedule new hire labs, physicals, and orientations as well as coordinate ID badges as assigned.
Monitor bonus-pay-outs; notify payroll to ensure appropriate amount and timing of payouts.
Prepare new hire folders and records.
File documents in accordance with established filing systems in a timely manner.
Transfer files between departments following as required.
Receive mail, sort and distribute to appropriate individual or department.
Review job bids and schedules interviews, including coordinating with candidates, booking meeting rooms and preparing interview materials