Staff Accountant

Rethink Food • New York, NY

16d • $66,300 - $80,000

About The Position

ABOUT US Rethink Food is a chef-led nonprofit partnering with restaurants to better feed communities. Through strong partnerships with local restaurants and community-based organizations, we work with a responsive, hyperlocal network that provides culturally celebrated, nutritious meals. Since 2017, we've served over 33 million meals and reinvested more than $157 million into local economies. Our work falls into three core areas : Building the Network : We connect restaurants, community-based organizations, and food donors to deliver meals where they’re needed most. Setting the Example : T hrough our Sustainable Community Kitchen, we demonstrate what dignified, community-centered food access can look like. Advocating for Change : We champion policy and systems change to create a more sustainable, equitable food future for all. ROLE SUMMARY: We are seeking a Staff Accountant to join our Finance, Data, and Technology department. This role is designed for a proactive problem solver who will not only support the Senior Director of Finance and Data but also take a leading role in maintaining the integrity of our financial operations and grant tracking. In our agile environment, your role extends beyond core duties – it's an invitation to amplify your influence. You'll be expected to proactively leverage your diverse talents, contributing across a variety of initiatives to directly achieve our shared objectives.

Requirements

• Experience: 2+ years of professional accounting experience is required, with oversight of accounts receivable, accounts payable, and financial reporting.
• Education: Bachelor’s degree in Accounting, Finance, or a related field.
• Technical Proficiency: Required mastery of QuickBooks , Google Suite, and Microsoft Office.
• Soft Skills: Exceptional relationship management skills with the ability to work cross-functionally across internal teams and external partners.
• Commitment to embodying our values of - Inventiveness: At our core, we are relentlessly curious about solving problems. As our name suggests, we’re a team of creative thinkers, but we’re also hands-on doers, challenging norms with humility to find practical solutions that can create lasting change. Vulnerability: Guided by an “always be better” mindset, we are a team that intentionally reflects on what we are doing well and where we need to improve. We hold ourselves and each other accountable every day. No blame, no shame — we just want to be sure we’re always doing the right thing. Thoughtfulness: Our vision for a nourished and thriving world starts with nourished and thriving individuals in each of our communities. Our work is centered on the needs of the people who bring our communities to life. We don’t pretend to have all of the answers. We are committed to listening and learning in order to identify and scale solutions that ensure stable and reliable access to healthy food for all so each and every community can thrive. Kindness: At Rethink, we show up every day with empathy and compassion, believing everyone should be treated with dignity. Kindness goes a long way — we are all about just being kind

Nice To Haves

• Sector Knowledge: Prior experience in non-profit accounting and grant management is highly preferred.

Responsibilities

• AP/AR Management: Oversee the full lifecycle of accounts payable and receivable. This includes onboarding, reviewing, and recording vendor invoices in the accounts payable system (Routable) and ensuring timely, accurate payments. On the receivable side, manage invoice preparation and distribution, track incoming payments (including grants and donations), and proactively follow up on outstanding balances to maintain healthy cash flow.
• Tax & Regulatory Compliance: Independently manage responses to Labyrinth for filings and all associated registrations for each of our two legal entities to ensure continuous compliance.
• General Ledger: Record and categorize transactions in QuickBooks, managing associated journal entries and credit card itemization to ensure perfect alignment with GAAP standards. This includes maintaining the fixed asset register and recording monthly depreciation and amortization entries.
• Data Validation: Lead the validation of data on financial and operational dashboards to ensure accuracy against primary data sources.
• Expense Management: Record expenses into the financial system and ensure proper itemization and coding within the general ledger.
• Budgetary Oversight: Assist in the preparation of monthly Budget vs. Actual (BVA0 reports, providing departmental leadership with actionable insights to manage their specific budgets effectively.
• Restricted Gifts: Maintain and reconcile the restricted gifts listing monthly to ensure strict adherence to donor intent and proper fund allocation.
• In-Kind Donations: Manage the in-kind donations process, including recording and preparing receipts for donors.
• Financial Analysis: Develop sophisticated financial analysis and reporting to answer strategic operational questions regarding grant utilization and organizational health.
• Month-End Close: Conduct and ensure the absolute completeness and accuracy of monthly general ledger reconciliations, including bank reconciliations and variance analyses.
• Annual Audit: Own the preparation for the annual audit by an external firm. You will prepare financial records and backup documentation, and serve as a primary liaison to provide auditors with the required information.
• Standard Operating Procedures (SOPs): Proactively document and update internal accounting SOPs to strengthen internal controls and ensure scalable financial operations as the organization grows.
• Reporting: Produce periodic financial reports at the direction of leadership, ensuring all results comply with GAAP.

Benefits

• We also offer a complete benefits package, including medical, dental, vision, disability, life insurance, PTO, paid holidays, two weeks per year for an organization-wide office closure to recharge, a retirement plan, a progressive parental leave plan, and free nutritious lunch provided every day by our culinary team!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level