Staff Accountant

BigTime Software • Chicago, IL

4d • $70,000 - $90,000 • Onsite

About The Position

BigTime Software delivers industry-leading time tracking, billing, and project management solutions to more than 2,000 professional services firms worldwide, helping track over $2 billion in billable time each year. Our flagship SaaS platform is purpose-built to support professional services organizations in operating more efficiently, increasing revenue visibility, and improving overall profitability. Backed by private equity and headquartered in Chicago, BigTime is a high-growth, team-oriented company committed to innovation, operational excellence, and empowering our clients to unlock their full potential. If you’re passionate about your work and thrive in a collaborative, fast-paced environment where your contributions make a direct impact, we’d love to meet you. Position Overview BigTime Software is seeking a highly motivated Staff Accountant to join our Finance Team at our Chicago headquarters. Reporting to the Controller, this role offers broad exposure across core accounting functions while playing a key role in supporting the company’s financial operations. The Staff Accountant will be responsible for a smooth execution of month-end close and reconciliation activities,billing accuracy, and payment processing efficiency. This position is ideal for a detail-oriented professional who enjoys both analytical work and cross-functional collaboration in a growing SaaS organization. What You'll Do As a Staff Accountant at BigTime, you will play a key role in supporting the accuracy and integrity of our financial operations. Responsibilities include:

Requirements

• Bachelor’s degree required, Accounting or Finance concentration preferred
• 1-3 years of work experience in either public accounting or industry, mix of both is preferred
• Knowledge of MS Office and Excel
• Strong attention to detail and organizational skills
• Strong communication skills, both written and verbal to interface with customers, outside vendors and our internal team members
• Great time-management skills
• Applicants must be authorized to work in the United States.

Nice To Haves

• CPA or progression towards is a plus
• SaaS billing software experience is a plus

Responsibilities

• Reconcile key working capital accounts (including accounts receivable, accounts payable, prepaid expenses, and accrued liabilities) to ensure accuracy and completeness across systems
• Drive components of the month-end close process and prepare supporting documentation for external audits
• Set up new customers and ensure accurate invoicing within our billing systems
• Research and resolve customer billing discrepancies and issues
• Process and apply customer payments, refunds, and cash receipts
• Partner directly with customers to resolve past-due balances
• Maintain and update vendor master files to ensure accuracy and compliance
• Receive, review, code, and process vendor invoices
• Prepare accounts payable disbursements for approval and confirm timely payment processing
• Assist with communications with state, city, and other governing bodies under team oversight
• Support preparation of financial reports and analyses under the guidance of senior team members

Benefits

• BigTime Software offers a comprehensive benefits package, including medical, dental, and vision coverage; 401(k) with company match; paid time off and paid holidays; parental leave; and additional wellness and professional development benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level