Staff Accountant (Temporary)

Four Seasons Hotels and Resorts•Orlando, FL

1d•Onsite

About The Position

About Four Seasons: Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us. About the location: Four Seasons Resort Orlando at Walt Disney World Resort, is the leading luxury resort in Central Florida. We pride ourselves on the service we deliver and that all begins with the dedication of our employees who embrace the meaning behind the Golden Rule. Guests are pampered with a customized approach, ensuring that each experience is unique and unforgettable. Our goal is to attract only the most positive and passionate talent, those who are able to provide intuitive service, with a warm and friendly smile. We encourage our team to strive for personal and professional greatness and are always empowered to do what is right. The Opportunity Staff Accountant (Temporary) Who We Look For The Staff Accountant is responsible for assisting the Assistant Director of Finance in maintaining the general ledger and balance sheet reconciliations. Additionally, the Staff Accountant is responsible for supervising other areas within the Finance Department under the direction of the Assistant Director of Finance, including Payroll, Labor Management, Accounts Receivable, Income Audit, Residential Accounting, Accounts Payable, and General Cashiering in accordance with all related local and corporate policies and procedures. The Accounting office structure may vary and responsibilities will be adapted as required. This position will be contracted for approximately six months from hire date.

Requirements

Minimum a year of experience in related position with Four Seasons or other organization
College degree in related field or similar education
Excellent written and verbal communication skills to prepare and deliver reports
Apply an ethical approach to the outcome of situations
Plan and monitor duties to ensure effective and efficient use of all available resources in order to make the greatest impact on the Hotel’s/Resort’s objectives
Strong interpersonal and relationship building skills to work with peers, superiors and clients
Work in a safe, prudent and organized manner
Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Accounts Payable. Working knowledge is generally learned on-the-Job or through a series of professional certifications.
Ability to operate fax, scanner, copier, telephone, adding machine, calculator.
Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software.
Ability to read, write and speak English.

Responsibilities

Maintain a system of purchase orders, receipts, invoices and cheque requests in order to promptly and adequately support, document and process for payment all hotel payables.
Ensure that all vendors are paid according to the agreed terms and to Four Seasons policies and procedures.
To assist the Accounting Manager in maintaining proper credit procedures throughout the hotel in accordance with both local and Four Seasons Hotels Limited policies and procedures
Maintain harmonious and professional relationship with co-workers and supervisors.
Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
Assist in other areas of the accounting office as needed.
Co-Ordinate all payments with third party partner and ensure they are made correctly and with correct authorization (approved PO) and evidence of receipt and invoice.
Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories (from Groups A & B) and ensure all applicable backup supports the transfer.
Ensure all standing orders for electronic disbursements are approved in accordance with the normal payment procedures and signed by the cheque signatories. A list of all standing orders for electronic disbursements should be maintained with details of date of payment, payee, amount and description of payment and at the beginning of each month in advance of the standing payment, this list should be routed to the cheque signatories for approval and a copy attached to bank reconciliations.
Forward all stop payment and void cheques to the Staff Accountant / Assistant Director of Finance for journalizing.
Reconcile vendor statements as they are received, with reconciling items, including any correspondence from the vendor clearly indicated and resolve all discrepancies directly with the vendor.
Prepare manual cheques as they are required if directed by Director of Finance or Assistant Director of Finance.
Complete understanding of Accrual Accounting and assist the Staff Accountant and ADOF in co-ordinating and posting of all the required reports at month end to close the Accounts Payable cycle.
Perform Balance Sheet reconcilations
Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation.
Prepare journal entry
Maintain a separate file for purchases of all operating equipment items (china, glass, silver and linen) and capital items under the direction of the Assistant Director of Finance.
Maintain, and constantly update, an approved vendor listing file.
Answer telephones and record messages accurately.
File documents and reports and assist with the annual inventory cycle for operating equipments.
Answer guest and credit card inquiries concerning accounts including the documentation and preparation of adjustments if necessary on a timely basis.
Prepare and maintain complete, accurate and organized records for all outstanding accounts as directed by the Accounting Manager.
Ensure all Travel Agent payments are properly reviewed/verified, audited and all Travel Agents have valid IATA number (or equivalent) and ensure that payments are not made for non-commissionable transactions and the Travel Agent is eligible to receive payment.
Assist the Income Auditor, if necessary, in reconciling the City Ledger totals.
Perform any additional duties as assigned by the Director of Finance and Assistant Director of Finance
File documents and reports
Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance.
Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation and/or the approval of authorized management personnel.
Verify prices, quantities and extensions against purchase order as required, and initial the invoice when verified. Bring any discrepancies to the attention of the Assistant Director of Finance.
Understand tax laws as it relates to sales tax, use tax and year end processing ensuring compliance, submission and payment deadlines are met and ensure that all deductions and exemptions are properly documented.
Ensure the correct sales / use tax is either paid to vendor or self assessed with payment processed on time to local, state, or other tax jurisdiction.
Collect payments to City Ledger Accounts daily.
Communicate promptly with the Accounting Manager on any discrepancies in billing payments and other potential problems.