Staff Accountant/Accounting Specialist

Paul Davis Restoration • Waukesha, WI

3d • Onsite

About The Position

Paul Davis Restoration is growing and we’re adding a Staff Accountant/Accounting Specialist to our Accounting & Finance team. This role plays a critical part in keeping our financial engine running smoothly through precise reporting, advanced analysis, and exceptional reconciliation work. If spreadsheets make you happy, variances spark your curiosity, and tying accounts to the penny is your superpower… keep reading. This is not a remote position. Applicants must currently live within commuting distance of Waukesha, WI. Why You’ll Love This Role At Paul Davis, accounting is front and center. You’ll partner with operations, finance leadership, and cross-functional teams to: Ensure rock-solid financial accuracy Build and improve reporting tools in Excel Streamline processes between systems Support month-end close and leadership reviews Bring clarity to complex data You’ll gain exposure across payroll, commissions, job costing, fleet accounting, audits, and systems integrations.

Requirements

• Advanced Excel proficiency (pivot tables, formulas, lookups, reconciliation schedules)
• Strong account reconciliation experience —you know how to track differences and resolve them fast
• Excellent analytical and problem-solving abilities
• Working knowledge of AP, AR, payroll, and fixed assets
• Experience with GL software (QuickBooks or Sage Intacct preferred)
• Associate or Bachelor’s Degree in Accounting
• 2+ years of progressive accounting experience
• 1+ year performing complex account reconciliations

Responsibilities

• Record and analyze activity in the General Ledger (QuickBooks)
• Perform detailed account reconciliations between the GL and sub-systems
• Build and maintain reconciliation schedules and analysis tools in Excel
• Review job/project billings, payments, and closings
• Ensure accurate data transfers between AR platforms and accounting systems
• Lead assigned balance sheet account reconciliations— no loose ends
• Prepare journal entries, accruals, and corrections
• Maintain fixed asset schedules and depreciation models in Excel
• Prepare variance analyses using advanced Excel functions
• Update bonus and commission models and review results with leadership
• Monitor credit card spending and internal controls
• Assist with audit documentation and compliance requests
• Document procedures and recommend process improvements
• Serve as backup support across Accounting functions

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree