SRS Sponsor Billing Administrator I

Texas A&M University System • College Station, TX

1d

About The Position

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. The SRS Sponsored Billing Administrator I is responsible for reviewing billing requirements on sponsored awards, preparing accurate, timely sponsor invoices and financial reports in compliance with award requirements, scheduling deliverables in tracking system and providing excellent customer service to internal and external customers. Compensation will be commensurate to the selected hire’s experience. A cover letter and resume are strongly recommended.

Requirements

• Bachelor’s degree or any equivalent combination of education and experience.
• Ability to analyze financial information.
• Excellent verbal and written communication and interpersonal skills.
• Proficient in word processing and spreadsheet software.
• Ability to handle time sensitive matters.
• Ability to multi-task and work cooperatively with others.

Nice To Haves

• One year accounting in a business office.
• Experience with university or government fiscal office.
• Ability to cultivate and maintain professional working relationships.

Responsibilities

• Sponsor Billing- Processes, analyzes, reconciles, and submits billing for sponsored research projects using FAMIS transactions.
• Prepares, analyzes, reconcile, and submits financial deliverables and special reports/forms in compliance with sponsored research award requirements on SRS managed sponsored research accounts.
• Assists in resolving reconciliation problems, financial deliverable issues, and collection of outstanding invoices.
• Analyzes expense related issues including unallowable expenses, incorrect items or charges, and over budget errors and assists SRS Post Award Research Administrators in making necessary corrections.
• Assist in planning the necessary steps when invoices are rejected for programmatic reasons such as technical deliverables not complete or disagreement on contract terms.
• Requests justification for specific expenditures when requested by sponsors.
• Works collaboratively on processes that cross functional areas.
• Reporting- Prepares and submits quarterly, annual and final financial reports according to sponsor and award requirements using FAMIS transactions.
• Deliverables Tracking- Creates and tracks deliverables in award management system, Maestro.
• Enters billing schedules into FAMIS.
• Reviews sponsored research award documents to determine billing and reporting requirements and schedules.
• Working collaboratively with SRS Research Administrators to facilitate effective and efficient submission of financial deliverables including confirming all expenses have posted to a project, confirming direct expenses on annual/final financial deliverables, confirming revisions to financial deliverables.
• Confirms technical deliverables have been submitted directly to the sponsor or received so they can be submitted with the financial deliverable.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level