Sr. Receptionist

Flex

7d•Onsite

About The Position

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add a Sr. Receptionist to support our Corporate Headquarters based in Austin, TX. Reporting to the Workplace Services Manager, the Sr. Receptionist is responsible for presenting a positive first impression of Flex to visitors and telephone callers. Hours are Monday-Friday 7am to 4:30pm.

Requirements

3 years of experience in a similar position
Strong written and verbal communication skills.
Work with corporate, regional and site HR, security, custodial, IT and facility teams to improve the efficiency of the corporate lobby.
Requires competency in Microsoft Office Suite, Box and Workday
Requires competency in managing multiple competing Outlook calendars.
Willingness to obtain notary certification through Flex

Responsibilities

Receives and directs visitors, employment applicants, salespersons and customers to appropriate locations and parties.
Receive and correctly route incoming and outgoing telephone calls at a switchboard or multi-line phone and maintain long distance call logs.
Greet visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department or employee.
Ensure reception area is tidy.
Additional duties may include filing, sorting, mail distribution and completing special clerical projects.
May also perform miscellaneous administrative activities such as booking meeting rooms, typing, organizing and distributing mail, receiving and sending courier packages.
Coordinates and maintains calendar appointments & meetings and coordinates related arrangements.
Reads and routes incoming mail.
Locates and attaches appropriate file to correspondence to be answered by employer.
Composes and may initiate routine or non-routine correspondence and memoranda.
Handles details of a highly confidential and critical nature.
Organizes and maintains file system, and files correspondence and other records.
Answers and screens telephone calls, gives information to callers and arranges conference calls.
May respond to inquiries about company products using a standard script and procedures.
Greets scheduled visitors and guides to appropriate area or person.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records
Makes copies of correspondence or other printed materials.
May also maintain key distribution and contact lists.
Operates a personal computer and uses appropriate software packages as needed.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.
Notary responsibilities - Flex will provide support to obtain certification
Creates weekly reception & security document and monthly office newsletter