Sr. Project Coordinator

University of Miami•Miami, FL

38d•Onsite

About The Position

The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Sr. Project Coordinator to work at the UHealth medical campus in Miami, Fl. CORE JOB SUMMARY The Sr. Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

Requirements

High school diploma or equivalent
Minimum 3 years of relevant experience
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Ability to work independently and/or in a collaborative environment.
Ability to accurately prepare and maintain records, files, reports and correspondence.
Ability to understand and follow instructions.
Skill in completing assignments accurately and with attention to detail.
Ability to manage a budget and work within the constraints of that budget.
Ability to process and handle confidential information with discretion.
Proficiency in computer software (i.e. Microsoft Office).

Responsibilities

Assists with the assignment of tasks to internal teams to include schedule management.
Assists with budget preparation and tracks all project related expenditures.
Monitors project progress and address any issues that arise.
Assists with the identification of completion shortfalls.
Acts as the point of contact and communicates project status to relevant stakeholders.
Communicates timeline changes and new information to project team.
Creates and maintains comprehensive project documentation, plans and reports.
Ensures all needed documentation is current and properly filed and stored.
Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
Organizes, attends and participates in project meetings.
Prepares necessary presentation materials for project meetings.
Records minutes and takes detailed notes during meetings.
Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.
Adheres to University and unit-level policy and procedures and safeguards University assets.
Executes administrative management of the research programs.
Analyzes, identifies and recommends to respective work teams any potential: Junior Faculty candidates to enroll in mentee program Junior Faculty candidates to apply for intramural funding opportunities
Leads coordination and execution of over 80 program meetings per year involving faculty and Sylvester Program Leaders: Select catering order, AV requirements, and arrange meeting space with UM facilities. Collect and organize data/power point slides that will need to be presented at meetings. Notify each participant of the upcoming meetings, agenda, and location. Maintain electronic storage of information on meetings, including meeting announcements, attendance roster, hand-outs, and minutes. This position will also provide follow through on all meeting outcomes.
Coordinates external speaker seminars including all travel logistics, seminar promotions and announcements, and agenda creation.
Coordinates research program trainee activities including colloquiums, trainee seminars and journal clubs.
Develops reports and presentation materials (coordination of information gathering and development of drafts for program leaders’ review and approval): Program write up and review Quarterly Publications Report Core Grant submission Financial reports
Works with the Manager to assist the Research Program Leaders to prepare for External Reviews and Advisory Boards.
Assists Manager with the coordination and execution of the Research Program Pilot Awards.
Handles operations of the Sylvester Membership process.
Leads Sylvester Membership database efficiency project to improve database output; analyze reporting databases and recommend system configurations, design and modifications to the structure of the databases used by the Research Administration team; liaise with Informatics team on reporting requirements.
Responsible for entering all new/updated members’ information (credentials, research description, etc.) into the Membership Administration System (MAS) and the Sylvester.org website, including data integrity.
Responsible for tracking and entering Cancer Center Activities Participation into MAS which is reflected in Productivity Reports reviewed by Sylvester leadership for various decision-making purposes.
Primary point of contact for all Membership inquiries.
Assists with the coordination of the Annual Membership Review.
Annually obtains updated research descriptions from Cancer Center members for use during the programmatic review
Generates and analyzes data such as cancer related funding reports, clinical trials accruals, cancer-related high impact publications, and level of activity participation for each member
Proposes recommendations regarding membership changes/updates