Sr. Project Coordinator

CBRE•Atlanta, GA

33d

About The Position

About the Role: As a Sr. Project Coordinator, you will provide advanced administrative support to the team. This includes project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations. This job is part of the Project Management function. They are responsible for the management of projects from initiation through completion. What You'll Do: Direct the process documentation for project commitments. Review external quotes for processing. Approve change orders, directives, and contemplative notices. Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret, etc. Manage and enter project information and data into management technology tools. Oversee the project closeout process including turnover documentation and financial reconciliation. Act as a 'go-to' administrator for project tracking systems and websites. Prepare project status reports for the workgroup. Train new team members on policies, administration, and governance. Process invoices and pay applications. Act as a point of contact for escalated matters among the team. Assist management in the implementation of and monitoring of project practices, policies, and administration deliverables. Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval. Evaluate and select solutions from established options. Impact team through the quality of the services or information provided. Follow standardized procedures and practices and receives regular but moderate supervision and guidance.

Requirements

High School Diploma or GED with 2-3 years of job-related experience.
An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
Ability to explain detailed and complicated information within the team in a clear and concise manner.
Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with a robust inquisitive mindset.
General math skills.
Ability to calculate advanced figures such as percentages, discounts, and markups.
or complicated information within the team.

Responsibilities

Direct the process documentation for project commitments.
Review external quotes for processing.
Approve change orders, directives, and contemplative notices.
Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret, etc.
Manage and enter project information and data into management technology tools.
Oversee the project closeout process including turnover documentation and financial reconciliation.
Act as a 'go-to' administrator for project tracking systems and websites.
Prepare project status reports for the workgroup.
Train new team members on policies, administration, and governance.
Process invoices and pay applications.
Act as a point of contact for escalated matters among the team.
Assist management in the implementation of and monitoring of project practices, policies, and administration deliverables.
Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
Evaluate and select solutions from established options.
Impact team through the quality of the services or information provided.
Follow standardized procedures and practices and receives regular but moderate supervision and guidance.