flex Sr. Manager Sponsorship Sales and Execution

Marriott Hotels Resorts•Bethesda, MD

About The Position

This is a temporary position. Sponsorship Sales and Execution Sr. Manager (~32 hours) The purpose of this role is to serve as the Sponsorship Sales and Execution leader in support for Marriott events. This includes solicitation, communication, invoicing, collections and onsite execution of benefits in collaboration with the event owner, Meetings and Events Team and Global Procurement. CORE WORK ACTIVITIES Owns the design and solicitation of the standard Sponsor Prospectus. Adhering to overall guidelines, working closely with meeting owner on determining appropriate benefits for both attendees and sponsors. Adheres to sponsorship budget as it relates to allowable amount of funds solicited, ensuring budget goals are met. Provides tracking and reporting of funds collected throughout the pre-planning and post event reporting required. Adheres to solicitation requirements as it relates to approved vendors, commodities and partners in coordination with Global Procurement. Works with event owner and external partners on design of relevant trade show spaces as applicable ensuring event design goals are met and benefit deliverables are executed. Responsible for all sponsor communication to include but not limited to: prospectus, registration, confirmation, terms and conditions, invoicing, collections, pre-planning, load-in/load-out, onsite POC for lead retrieval (app related) and support, and post-event communications. On-site lead for coordination of load-in/load-out working with event owner, external partners and facilities to ensure contracted spaces provide appropriate availability. Delivers project deliverables on time and on budget. Submits all contracts to leaders and systems as appropriate. Manage and execute event debrief with stakeholders including developing and analyzing surveys as well as recommended improvements/changes as assigned. Other event management related activities assigned by the Sr. Director Meetings and Events. Accountable for event results along with Sr. Director Meetings and Events. Clearly and professionally communicates expectations to hotels, facilities, external partners, team member, stakeholders, and internal partners. Resolve any event issues and solve problems throughout the event experience and escalate when required. Track and report on event milestones, risk assessment and budget updates providing status reports to stakeholders. Responsible for Sponsor Advisory Board tasks including but not limited to: Soliciting new members as appropriate, scheduling 3 calls per year, drafting agenda and deck, facilitating calls and taking notes. Leads the planning and execution of the annual Sponsor Executive Forum including but not limited to maintenance of eligible attendees, hotel planning for rooms, F&B, AV, Communication and Registration to eligible attendees, coordination of discipline presentations, invitations to HQ audience for reception and round tables and all post event communication. Uses Microsoft Office and other relevant tools to present relevant event information. Other event management related activities assigned by the Sr. Director Meetings and Events as it relates to this event or other events. Additional Responsibilities Informs, updates, and provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person in a timely manner Attends and participates in all relevant meetings Stays current on trade show, sponsorship and activation trends Presents ideas, expectations, and information in a concise, organized manner Uses problem solving methodology for decision making and follow up Maintains positive working relations with internal customers and department managers Manages time effectively and conducts activities in an organized manner Performs other reasonable duties as assigned by the Event Leader Special projects as assigned, including ad hoc requests for information and analysis

Requirements

Associate’s Degree; 4 years’ experience in business, sales and marketing, management operations, events or related professional area.
OR Bachelor’s Degree, 2 years’ experience in business, sales and marketing, management operations, events or related professional area.
Event Management/Planning experience preferred
Sales or previous sponsorship execution experience preferred
Demonstrated leadership leading projects and initiatives
Experience working in a team-oriented, collaborative environment
Strategic, operational, technical and management skills
Rapidly adapt and respond to changes in environment and priorities
Excellent communication, leadership, problem solving, and analytical skills
Ability to elicit cooperation from senior management and other departments
Adaptability - Maintains performance level under pressure or when experiencing changes or challenges in the workplace.
Communication - Conveys information and ideas to others in a convincing and engaging manner through a variety of methods.
Problem Solving and Decision Making - Identifies and understands issues, problems, and opportunities; obtains and compares information from different sources to draw conclusions, develops and evaluates alternatives and solutions, solves problems, and chooses a course of action.
Professional Demeanor - Exhibits behavioral styles that convey confidence and command respect from others; makes a good first impression and represents the company in alignment with its values.
Building and Contributing to Teams - Participates as a member of a team to move toward the completion of common goals while fostering cohesion and collaboration among team members.
Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates, focuses, and monitors the efforts of self and/or others toward the accomplishment goals; proactively takes action and goes beyond what is required.
Planning and Organizing - Gathers information and resources required to set a plan of action for self and/or others; prioritizes and arranges work requirements to accomplish goals and ensure work is completed.
Coworker Relationships - Interacts with others in a way that builds openness, trust, and confidence in the pursuit of organizational goals and lasting relationships.
Customer Relationships - Develops and sustains relationships based on an understanding of customer/stakeholder needs and actions consistent with the company’s service standards.
Global Mindset - Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives; utilizes differences to drive innovation, engagement and enhance business results; and ensures employees are given the opportunity to contribute to their full potential.
Talent Management - Provides support and feedback to help individuals develop and strengthen skills and abilities needed to accomplish work objectives.
Applied Learning - Seeks and makes the most of learning opportunities to improve performance of self and/or others.
Business Acumen - Understands and utilizes business information to manage everyday operations and generate innovative solutions to approach business and administrative challenges.
Technical Acumen - Understands and utilizes professional skills and knowledge in a specific functional area to conduct and manage everyday business operations and generate innovative solutions to approach function-specific work challenges.
Strong data analysis skills, including querying and manipulation of large quantities of data using advanced skills in Access and Excel (database formulas, pivot tables, modeling, querying, etc.)
Strong organizational skills to effectively manage tracking and resolution of account and strategy issues
Expertise with Microsoft Office tools for data analysis, memos, documents, and presentations
Understanding of different Marriott systems, including SFAWeb Area Sales Reporting, One Yield and MRDW.
Attention to detail when building and validating spreadsheets, models and presentations
Analytical approach to problem solving including organized, logical method
Basic Computer Skills - Uses basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).
Mathematical Reasoning - Adds, subtracts, multiplies, or divides quickly, correctly, and in a way that allows one to solve work-related issues.
Oral Comprehension - Listens to and understands information and ideas presented through spoken words and sentences.
Reading Comprehension – Understands written sentences and paragraphs in work related documents.
Writing - Communicates effectively in writing as appropriate for the needs of the audience.

Responsibilities

Owns the design and solicitation of the standard Sponsor Prospectus.
Adhering to overall guidelines, working closely with meeting owner on determining appropriate benefits for both attendees and sponsors.
Adheres to sponsorship budget as it relates to allowable amount of funds solicited, ensuring budget goals are met.
Provides tracking and reporting of funds collected throughout the pre-planning and post event reporting required.
Adheres to solicitation requirements as it relates to approved vendors, commodities and partners in coordination with Global Procurement.
Works with event owner and external partners on design of relevant trade show spaces as applicable ensuring event design goals are met and benefit deliverables are executed.
Responsible for all sponsor communication to include but not limited to: prospectus, registration, confirmation, terms and conditions, invoicing, collections, pre-planning, load-in/load-out, onsite POC for lead retrieval (app related) and support, and post-event communications.
On-site lead for coordination of load-in/load-out working with event owner, external partners and facilities to ensure contracted spaces provide appropriate availability.
Delivers project deliverables on time and on budget.
Submits all contracts to leaders and systems as appropriate.
Manage and execute event debrief with stakeholders including developing and analyzing surveys as well as recommended improvements/changes as assigned.
Other event management related activities assigned by the Sr. Director Meetings and Events.
Accountable for event results along with Sr. Director Meetings and Events.
Clearly and professionally communicates expectations to hotels, facilities, external partners, team member, stakeholders, and internal partners.
Resolve any event issues and solve problems throughout the event experience and escalate when required.
Track and report on event milestones, risk assessment and budget updates providing status reports to stakeholders.
Responsible for Sponsor Advisory Board tasks including but not limited to: Soliciting new members as appropriate, scheduling 3 calls per year, drafting agenda and deck, facilitating calls and taking notes.
Leads the planning and execution of the annual Sponsor Executive Forum including but not limited to maintenance of eligible attendees, hotel planning for rooms, F&B, AV, Communication and Registration to eligible attendees, coordination of discipline presentations, invitations to HQ audience for reception and round tables and all post event communication.
Uses Microsoft Office and other relevant tools to present relevant event information.
Other event management related activities assigned by the Sr. Director Meetings and Events as it relates to this event or other events.
Informs, updates, and provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person in a timely manner
Attends and participates in all relevant meetings
Stays current on trade show, sponsorship and activation trends
Presents ideas, expectations, and information in a concise, organized manner
Uses problem solving methodology for decision making and follow up
Maintains positive working relations with internal customers and department managers
Manages time effectively and conducts activities in an organized manner
Performs other reasonable duties as assigned by the Event Leader
Special projects as assigned, including ad hoc requests for information and analysis